Creating a rule for automated deletion of unused files

Question

Hello together,&nbsp;I was wondering if there is a setting somewhere in OneDrive for Business which allows the user to set a time after which files should be deleted if they haven`t been touched/modified.&nbsp;For example if I create a word file to write down some notes or create a draft and I forget about it it will be in my OneDrive forever. I might not want that because after some time I will have hundreds of unused files that I will never use or look at again.So i was wondering if there is a rule for example that I can apply either to a specific folder or the complete OneDrive that "monitors" the files and deletes the once that have a last modified date older then 90 days.&nbsp;At first glance I couldn`t find anything.&nbsp;Only thing I came up with was a Flow that runs everyday and checks those files for the last modified date and then deletes the once that have a value older then 90 days. It`s not finished yet but I am pretty sure it will work BUT this might not be a appropriate solution for my customers.&nbsp;Did someone have this issue/request before?Best regards Pascal&nbsp;&nbsp;

adam deltinger · Answer

Have a look at retention:https://docs.microsoft.com/en-us/microsoft-365/compliance/retention-policies-sharepoint?view=o365-worldwideAdam

adam deltinger · Answer

Yes! You can use sensitivity labels with retention configured thenhttps://docs.microsoft.com/en-us/microsoft-365/compliance/sensitivity-labels-sharepoint-onedrive-files?view=o365-worldwideAdam

pascal_meier · Answer

adam deltinger&nbsp;Hello Adam, thanks for sending me this link. Unfortunatly this isn`t really what I need. It looks like retention policies are something the admin sets once and then applies to all users. This is not what I want because there might be users that don`t want any of there files delete after sometime because they are all important or whatever.&nbsp;Perfect would be either something the user can set himself directly into OneDrive or a specific folder that you set the rentention policy for. For example you configure that the folder named "Temporary files" will apply the retention policy but all the other folder don`t.I hope this makes the point a little bit more clear.&nbsp;

pascal_meier · Answer

adam deltinger&nbsp;Hello Adam, thanks for this answer. Unfortunatly we currently don`t have the Microsoft Information Protection activated. Is there any way that wouldn`t involve the Microsoft Information Protection?&nbsp;Thanks in advance.

ianloveridge · Answer

adam deltinger&nbsp;If a retention label is applied in OneDrive but the document is moved to Sharepoint, then my understanding is that the label will remain with the document&nbsp;and therefore will be deleted when the retention criteria is fulfilled, even though these rules should only apply to files stored in Onedrive.&nbsp;Ideally some kind of retention policy that could be applied to a specific file type or Onedrive folder, rather than to everything in every OneDrive.&nbsp; &nbsp; As it is, scripting\automate are the only solutions I can think of.

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Creating a rule for automated deletion of unused files

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