The Workplace Analytics team is excited to announce our feature updates for April 2021. (You can see past blog articles here). This month’s update describes a coming attraction: Collaboration and Manager metrics with Teams IM and call data.
We are pleased to announce a new feature release for April 19, 2021. The new release includes a few exciting updates:
Additionally, we’ve implemented a handful of improvements to other metrics:
These updates reflect customer feedback and help leaders better understand how collaboration in Microsoft Teams impacts wellbeing and productivity.
Shifting points of reference - If you are used to seeing a specific result for some metrics (for example, “I know that our average email hours are usually around 8 hours per week, and that’s something we’d like to reduce.”), the new changes will likely change the results. However, that baseline number might shift as a result of the improved methodology. If you are working directly with a Workplace Analytics practitioner from Microsoft, a partner, or your own organization, they can help you evaluate whether this raises any new considerations for ongoing projects.
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Expect to see some shifts in the results for metrics impacted by these changes (full list below). If you are in the middle of an active project that uses these metrics, we recommend re-running your queries to update the results with the new version of collaboration hours.
If this shift would be disruptive to your project, you can optionally request a one-time deferral of this feature release for up to three months. Please complete the online form by April 15, 2021, if you would like to request a one-time, three-month deferral.
The legacy Collaboration hours metric simply added email hours and meeting hours. However, in reality, these activities can overlap. Collaboration hours now reflect the total impact of different types of collaboration activity, including emails, meetings, Teams chats, and Teams calls. With this release, Collaboration hours capture more time and activity, and adjusts the results so that any overlapping activities are counted only once.
The following queries and metrics will reflect this new logic:
The following join the other metrics that already include Teams activity:
We're adding new participant filter options to our email, meeting, chat, and call metrics for Person queries. These new options enable you to filter activity where all, none, or at least one participant includes the measured employee's direct manager or their direct report.
You can use the new filters to customize any base metric that measures meeting, email, instant message, or call activity (such as Email hours, Emails sent, Working hours email hours, After hours email hours, Meeting hours, and Meetings).
Selecting the "Is person's direct report" filter to customize a metric
The following are examples of some custom metrics you can create in a Person query with these new filters.
Analysis question |
Definition |
Base metric |
Customized filter |
How much time do employees spend chatting with their manager? |
The number of hours the person’s manager spent talking to the person through IMs |
Instant message hours |
(Participant: At least one participant’s: Is person’s manager = True) |
How often do managers use unscheduled calls for 1:1s with their direct reports? |
Total number of hours that a manager spent in 1:1 calls with their direct reports |
Call hours |
(Call: Participant Count =2) AND (Participant: At least one participant’s: Is person’s direct report = True) AND |
How much discussion between employees and their manager occurs via email? |
Total number of hours that a person spent in emails with their manager |
Email hours |
(Participant: At least one participant’s: Is person’s manager = True) |
When actual received email data is not available, Workplace Analytics uses logic to impute an approximation of the volume of received mail. We are adjusting this logic to reflect the results of more recent data science efforts to refine these assumptions. Further, we have received reports about measured employees with extremely high measured call hours. This was a result of “runaway calls” where the employee joined a call and forgot to hang up. We have capped call hours to a maximum of three hours to avoid attributing excessive time for these scenarios.
The following queries and metrics will use the new logic:
Previously, After-hours email hours plus Working hours email hours and After-hours collaboration hours plus Working hours collaboration hours did not add up to total Email hours or Collaboration hours, because of limitations attributing certain types of measured activity to a specific time of day. We improved the algorithm to better attribute time for these metrics, resulting in better alignment between working hours and after-hours metrics.
The following queries and metrics will reflect the new logic:
Person and Peer analysis queries |
|
Collaboration hours |
The number of hours the person spent in meetings, emails, IMs, and calls with at least one other person, either internal or external, after deduplication of time due to overlapping activities (for example, calls during a meeting).
|
Working hours collaboration hours |
The number of hours the person spent in meetings, emails, IMs, and calls with at least one other person, either internal or external, after deduplication of time due to overlapping activities (for example, calls during a meeting), during working hours.
|
After hours collaboration hours |
The number of hours the person spent in meetings, emails, IMs, and calls with at least one other person, either internal or external, after deduplication of time due to overlapping activities (for example, calls during a meeting), outside of working hours.
|
Collaboration hours external |
The number of hours the person spent in meetings, emails, IMs, and calls with at least one other person outside the company, after deduplication of time due to overlapping activities (for example, calls during a meeting).
|
Email hours |
The number of hours the person spent sending and receiving emails.
|
After hours email hours |
The number of hours the person spent sending and receiving emails outside of working hours.
|
Working hours email hours |
The number of hours the person spent sending and receiving emails during working hours.
|
Generated workload email hours |
The number of email hours the person created for internal recipients by sending emails.
|
Call hours |
The number of hours the person spent in scheduled and unscheduled calls through Teams with at least one other person, during and outside of working hours.
|
After hours in calls |
The number of hours a person spent in scheduled and unscheduled calls through Teams, outside of working hours.
|
Working hours in calls |
The total number of hours a person spent in scheduled and unscheduled calls through Teams, during working hours.
|
Person-to-group queries |
|
Collaboration hours |
The number of hours that the time investor spent in meetings, emails, IMs, and calls with one or more people in the collaborator group, after deduplication of time due to overlapping activities (for example, calls during a meeting). This metric uses time-allocation logic.
|
Email hours |
Total number of hours that the time investor spent sending and receiving emails with one or more people in the collaborator group. This metric uses time-allocation logic.
|
Group-to-group queries |
|
Collaboration hours |
The number of hours that the time investor spent in meetings, emails, IMs, and calls with one or more people in the collaborator group, after deduplication of time due to overlapping activities (for example, calls during a meeting). This metric uses time-allocation logic.
|
Email hours |
Total number of hours that the time investor spent sending and receiving emails with one or more people in the collaborator group. This metric uses time-allocation logic.
|
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