Forum Discussion
Sharepoint Online - users access without licenses
Hi
I have question about internal users access to Sharepoint Online Site Collections without license.
What i know:
- users can access to the sites without license (e.g. where are Everyone permisssions)
Questions:
- i'm finding oficial answer of Microsoft how it's working and how it will be in the future
- how can i setup and prepare our customers with this option for the future (for businesses cases, company license model etc. )
Actual situation:
- my opinion is: actual situation is good for us, internal users (without licenses) can access to documents and colaborate with collegues which have licenses
- we can extend our intranet to O365, create separated zone (sites) for shareing documents without affecting internal documents.
- after shareing sites to external user (to microsoft account) From this contact is created regular cloud account
- Internal users without licenses will be able to see content to which they have permissions, but will not be able to make any changes.
External users will be able to do whatever they have been giver permission to do.
You don't need to assign licenses to external users, see https://support.office.com/en-us/article/Manage-external-sharing-for-your-SharePoint-Online-environment-C8A462EB-0723-4B0B-8D0A-70FEAFE4BE85
You mention extending your Intranet to O365. Does that mean you currently have SP on-premises or do you have some other intranet software. If it is SP, you can do a Hybrid configuration.Actually Dean_Gross, that's not entirely true. For internal users, you can ask Microsoft (via a support ticket) to either enforce or not enforce the license requirement for SharePoint Online.
When migrating from on premise to online, it can often be easier to not enforce the license, which is why Microsoft has made this an option.
Microsoft has also recently changed a related issue: if you have licensing enforced, those user accounts will no longer appear in the People Picker.
All of that said, it's important to remember that this is a technical way to enforce the licenses -- no matter what you choose, you are still required to purchase licenses for your internal users.
Exactly, we did not realise our users were not licensed until we came to testing OneDrive and without a license you cannot use that service at all.
Thank you for response.
1. About Internal/External users - this will be in the future or it's right now?
i've made few tests now:
- allow full control for internal (synchronized) user to O365 root site. After login user can do everything with permissions Full control
- allowing Full control for External user was same as with internal
2. About shareing to external users i know options (thank you for link) - this point is clear for me
3. Yes we have SP onpemise and in the near future will be created hybrid envirtonment - this point is clear for me.
