Forum Discussion
M365 Copilot finding files shared with "Anyone in the organization" link
Based on the information below from this article presuming Copilot will not find a document unless the user accessed a file with this type of sharing. Is that the behavior current Copilot users are seeing?
Hi Chris_Ferraro,
Microsoft 365 Copilot can work with your external data. It uses connectors and plugins to bring external data into your Microsoft 365 Copilot experience. This includes information indexed within SharePoint inside your organization’s tenant, and users have separate indexes for email and their individual important documents.
How Microsoft 365 Copilot can work with your external data
The M365 Copilot will not find a document unless the user has accessed a file with the “Anyone in the organization” sharing type (unless a user has the specific link to a file or folder, they will not be able to find it using M365 Copilot).Data, Privacy, and Security for Microsoft Copilot for Microsoft 365 | Microsoft Learn
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Kindest regards,
Leon Pavesic
(LinkedIn)- Thank you for the insight. Have you tested this to confirm that is the behavior with M365 Copilot?
I was triggered by Jeremy Chapman at https://youtu.be/F5wfOhnj0IU?si=4efWHUZdN0Qfe3o8&t=1420. He indicated that "Share with everyone..." type of links will show up in search and hence in Copilot. Not sure if he was referring to "Share with anyone" or "Share with [everyone] people in your organization"..
So would be good to get this tested and validated that it indeed works as documented:
Creating a People in your organization link does not cause the file or folder to show up in search or give everyone direct access to the file or folder. Users must have the link in order to access the file or folder. Plan and deploy a file collaboration environment - SharePoint - SharePoint in Microsoft 365 | Microsoft Learn
- "The M365 Copilot will not find a document unless the user has accessed a file with the “Anyone in the organization” sharing type"
This one massively limits the capabilities of copilot. Are you saying copilot doesn't know about anything that the entire organization can't know about (other than meetings, e-mails, and chats I've been in).
I want my copilot to be informed by every Team that I am on. Is that possible to configure?- My understanding is that until the user actually accessed it does not become a part of their search which is why Copilot will not find. But wanted to test the behavior.
This is useful to help understand this that our consultant shared: https://learn.microsoft.com/en-us/sharepoint/shareable-links-anyone-specific-people-organization
