Forum Discussion
OneNote and Outlook integration
The "Save to OneNote" command in Outlook only works with OneNote 2016. To accomplish something similar in OneNote for Windows 10, check out the following page:
https://www.onenote.com/EmailToOneNoteBriefly, after setting it up, you just forward an email to me@onenote.com from your registered email address and it shows up in OneNote. There is no visual way to pick the destination section, so you have to set up sort of an "InBox" in OneNote or type in a subject line that directs the mail to the right spot. It's all explained in the webpage.
Yes thanks for adding that to this conversation - I've only just noticed that updated button yesterday but haven't quite worked out if its working as expected. I am hoping that I will be pleased with the outcome.
No worries, have found it works out much better then the OneNote 2016 implementation.
Plus, it looks like Microsoft have rolled out the "Send to OneNote" feature as an add-in for Outlook as I can see the feature available in Outlook.com for business/school and Personal accounts. No longer restricted just to the desktop apps!
Cheers.
Gerardo D'Amico It was found the latest version of OneNote does not work with Outlook. This is a very bad problem. The 2016 version still works. I have deleted the latest version of OneNote and am using the 2016 version and everything works. My wish is Microsoft fixes this soon.
Thanks for flagging this.
The "Send to OneNote" button seems to work, but there is a delay between the send and the time the item shows up on OneNote Win10. That makes me think that Outlook is sending the item to OneNote online and it is then syncing down to OneNote Win10.
I'm not in a position to try it right now, but I wonder how this will work when I am not online. I sometimes pull down my emails, then process them while in an environment with no WiFi. With OneNote 2016 you could send something over when offline, then let it sync "up" when connected. Now I suspect that all syncing will be "down" instead.
Yes, you are correct in saying that Outlook sends it to OneNote Online and then it syncs down to the OneNote for Windows 10 app. Basically that is how the OneNote app functions - a client for OneNote Online - similar to how Outlook is a client for accessing email.
OneNote 2016 works the same way, plus it has the option of creating offline only notebooks. Problem is you can only access them on that one computer, and if the notebooks aren't backed up and something happens to your computer, well say bye bye to your notebooks.
The other reason for Microsoft's "online" strategy is so that it's apps and services can become cross-platform. I would assume the "Send to OneNote" feature will appear in Outlook for Andriod and iOS anytime soon!
To address your concern - if using the OneNote app offline at some point, the alternate solution would be to print out the email to OneNote using the OneNote printer, not as nice the "Send to OneNote" feature but does the job all the same.
Hope that helps :)
Cheers.
Thanks. I'm familiar with all that, but I don't think it's correct to say that OneNote 2016 "works the same way" as OneNote Win10 in this regard. ON-2016 and ON-Win10 both allow the use of cached notebooks offline, just like Outlook allows the use of a cached copy of the mailbox. But when offline with ON-2016, one could send an email to ON and it would land in the cached file, then be synced up at the next opportunity. When offline with ON-Win10, you can operate both programs offline but the "send" function won't work.
I don't really agree with the idea that the old (OneNote 2016) strategy was somehow overly risky or limited to one computer. It was easy to use online notebooks with ON-2016 and have them cached/synched to whatever computer you happened to be using. The risk of "loss of work" from a crash was no greater in that scenario than it is when using ON-Win10 offline.
Still, I wonder why MS can't make Send to OneNote work the same was a the OneNote printer driver? I know it's not the same process (what with attachments and all) but it would be nice.
- This only works for the online version of ON, not the 2016 version. I believe what most everyone in the forum wants is the ability to Sent to OneNote the way we are able to with ON2016
