Jul 29 2016
12:08 PM
- last edited on
Apr 11 2022
12:07 PM
by
TechCommunityAP
Jul 29 2016
12:08 PM
- last edited on
Apr 11 2022
12:07 PM
by
TechCommunityAP
We migrated over 200 users to their own O365 tenant with a third-party tools called "Share Gate". It was mainly used to migrate each user’s old ODFB location (source Office 365 tenant) to their new ODFB location (destination Office 365 tenant) for each user. The only down side is that the migration tool migrates an original .one notebook from the source to the destination ODFB by creating a folder with the same name as the name of the original .one notebook title and then separates all the sections that were in the original .one notebook and places them in the folder as their own separate .one files. To explain better, here is an example: "Instead of one .one notebook named "8th grade classroom" containing 10 sections each containing one students name on that section. There is now a folder called "8th grade classroom" and 10 separate .one files, each with one of those student’s name on it."
Please let me know if you need a better explanation. We still have access to the original full OneNote .one notebooks if we need to move them a different way. Though we currently can't figure out a way to move them and have them show up in the user's new ODFB location as they did in the user's old ODFB, a complete One Note notebook.
In testing we tried to export the OneNote notebooks to a .onepkg but when I opened the .onepkg in the user's new ODFB location, I was unable to use it in the OneNote online editor which is the whole reason that users and teachers created these OneNote files. No matter what I did the .onepkg would try to open the file in the OneNote 2016 desktop application. We can't seem to find a way to just download the notebook and upload it to its new location like an excel spreadsheet. We can't manually create new OneNote notebooks for each of the 200 users since each user has multiple .one Notebooks. A manual approach will not suffice. Please let us know if were are doing something incorrectly or a solution to get these .one file to move as a whole to each users new ODFB location.
I felt like I needed to rewrite my original email as it didn't explain the problem well enough. If needed I can provide "before and after" screen shots if seeing what we are experiencing would help us figure this out.
Jul 29 2016 08:17 PM
Aug 01 2016 06:01 AM
Thank You for your response. I was in a hurry Friday so after I read what I posted I thought it might not not of explained myself clearly. I am going to try your potential solution because if it works we can create a document for each end user to follow. I am gong to edit my original post to make it flow better and more readable. I will let you know if what you did works for me in my testing. Thanks again for the response!
Aug 02 2016 12:25 PM - edited Aug 02 2016 12:26 PM
I have figured this out in two different ways on how to migrate these One Note .one files from an old O365 tenant ODFB location to new ODFB in a totally separate tenant. I will only post the easier way since it took me using the harder way to figure out the easier way. It's easy to overlook how to do the migration as a whole file instead of a folder with separate .one files within. which is what happend the first time I tried to do this. It took me most of yesterday and today to finally figure this out. I'll be posting my full solution in the next day or two as soon as I have the documentation ready. I think others will find this migration method very helpful. If you find flaws in it, please let me know as I have tested it at least 10 time and it seems to be a solid solution.
Aug 02 2016 07:20 PM
Aug 03 2016 08:58 AM - edited Aug 03 2016 09:00 AM
SolutionI have attached step on how to do this migration that worked for me. Good luck!
Aug 04 2016 06:40 AM
Rich,
We've always handled any movement of OneNote to/from SharePoint by opening both files in the OneNote client then moving the sections 1 by 1 into the new location, while it's quite long winded I'm not sure that it's not quicker than your process, and also allows you to merge together old and new content into one notebook.
Aug 04 2016 06:44 AM - edited Aug 04 2016 06:48 AM
I have added an updated document to this post that has some process change and corrected spelling and grammar mistakes fixed. This is close to a final draft. I need fresh eyes to point out any mistake you see the I may have missed. Please mark as an accepted resolution if you couldn't find any mistakes. Thank you.
Aug 04 2016 06:55 AM
@Scott Fouts @Steven Collier @Jared Pickerell I have added my solution to a nice document. Please check if it works for you. For some reason I can't delete the first document I uploaded as I uploaded a better version this morning. Don't use the one that is Microsoft verified use the one that was most recently uploaded.
Aug 04 2016 10:09 AM - edited Aug 04 2016 10:10 AM
SolutionHere is my final Draft for these steps. These steps are so you don't as a sys admin have don't have to move 20 sections out of one Notebook into a whole new one when a user has 20 notebooks with 30 sections for each notebook. These steps are to move a full Notebook with all sections intact from one One Drive location to another One Drive location in Office 365. I was able to move 30 notebooks within less than 15 -20 min. Where recreating them would have taken hours. Hope this helps someone else. Thanks @Steven Collier for you input.
Jun 14 2017 07:35 AM
Maybe it's the update to the forums, but I cannot see your attachment at all, just a paperclip that it exists?
Jun 14 2017 09:22 PM
The document link is actually down the bottom of the reply. The visuals are very confusing with the paper clip at the top of the reply.
Jun 14 2017 09:59 PM
Oct 25 2019 12:44 PM
@rdza thank you for this!
Mar 03 2024 08:22 PM
@Rich Drzaz amazing piece of content, thank you so much for sharing this workaround, it worked perfectly on my end. You would think Microsoft would have a more elegant solution for this but... no, unfortunately! Thanks again, much appreciated!
Aug 03 2016 08:58 AM - edited Aug 03 2016 09:00 AM
SolutionI have attached step on how to do this migration that worked for me. Good luck!
Aug 04 2016 10:09 AM - edited Aug 04 2016 10:10 AM
SolutionHere is my final Draft for these steps. These steps are so you don't as a sys admin have don't have to move 20 sections out of one Notebook into a whole new one when a user has 20 notebooks with 30 sections for each notebook. These steps are to move a full Notebook with all sections intact from one One Drive location to another One Drive location in Office 365. I was able to move 30 notebooks within less than 15 -20 min. Where recreating them would have taken hours. Hope this helps someone else. Thanks @Steven Collier for you input.