What would you like to see in Mailbox Manager in future versions of Exchange?

Thanks everyone for the feedback, we're passing it on to the owners, so feel free to keep adding comments.

this is more of a bug report because it did not function this way in 5.5...

when MM runs and did not take any action based on the policy, it still sends the SA notifcation to the user.

in 5.5, if MM runs on a mailbox but did not move any messages it does not send the user a message to say it did nothing.

my users don't like this one bit.

thanks -

Force autoarchive on clients reaching mailbox size limit

Search mailboxes with duplicate proxy address /LegacyExchangeDN . Also control Exchange services with ESM also with a click all exchange services can be brought to stop /start/restart instead of services console .

Policy based Mailbox rights assignment like view only admin in ESM .

Delete messages based on subject (regardless of class)

One ex.: Delete all Undeliverables from the postmaster account on a daily basis.

Would like to see the ability to purge just unread messages over a certain age.

I would like the audit process to be able to notify users of what would be deleted, rather than just to notify administrators.

Also, to be able to selectively use the date field of choice for message expulsion (like just Received Date, not the combination of Received, Modified, etc.). Thanks.

We do not currently use it because we are not allowed to permenantly delete anything. If it had the ability to export items to some kind of file system (PST or better), then we would start using it today.

Basically it boils down to the fact that we do too much legacy work and can never afford to throw anything away. Right now we are stuck with PST files using the autoarchive, huge mailboxes or huge public folders. None of these solutions are really valid for us.

We have tried dragging these out to a file folder, but explorer does not understand email message (you can't see sender information, etc) and it doesn't deal with duplicates properly (when dragging messages our of Outlook into an Explorer Window).

If we could add something in to Windows and tell it a folder is an "EMail" folder, then we could have the mailbox manager export all of the old, large, obsolete, etc messages out to the file server as .msg files (with a GUID in the file name so they are all unique). Windows Explorer would recognize the contents of the window (either automatically or because we told it to) as email message and it would display subject, sender, date/time sent, etc, rather than the normal information.

This should be fairly easy to do. It would be a HUGE benefit to us and make the mailbox manager a much more powerful tool. The messages would still look like messages, they would maintain the same folder structure they did inside of Outlook/Exchange, but it would take the burden off the exchange server.

Hi,
We use it reduce and control mailbox size. It's currently set up to run once a week. I would like to see Mailbox Manager in it's own space, similar to the way it was in 5.5. It seemed much easier to use then. It was also easier to exclude mailboxes, schedule run times. It would be nice if one could schedule different events for different parts of a mailbox (i.e. empty the Deleted items folder every Wednesday at 10, empty Sent Items every Monday and Friday, etc).

I'd like to apply the policy based on membership in a group. I spread out users so that an entire line of business or executives are not on the same server to limit my risk. I'd like to be able to have a stricter policy on some groups than others. Also, apply the policy to the entire mailbox and exempt or apply a different policy to certain non-standard folders like Archive. If the user needs to retain e-mail or I have an archival solution that leaves a pointer, I need to prevent mailbox manager from purging that e-mail.