External people can't open files with Sensitivity Label encryption.
Question: What are the best practices for ensuring external users can open files encrypted with Sensitivity Labels? Hi all. I've been investigating proper setup of sensitivity labels in Purview, and the impact on user experience. The prerequisites are simple enough, creating and configuring the labels reasonably straightforward, and publishing them is a breeze. But using them appears to be a different matter! Everything is fine for labels that don't apply encryption (control access) or when used internally. However, the problems come when labels do apply encryption and information is sent externally. The result is that we apply a label to a document, attach that document to an email, and send it externally - and the recipient says they can't open it and they get an error that their email address is not in our directory. This is because due to the encryption, the external user needs to authenticate back to our tenant, and if they're not in our tenant they obviously can't do this so the files won't open. So, back to the question above. What's the easiest / most secure / best way to add any user we might share encrypted content with to our tenant. As I see it we have the following options: Users have to request Admins add the user as a Guest in our tenant before they send the content. Let's face it, they'll not do this and/or get frustrated. Users share encrypted content directly from SharePoint / OneDrive, rather than attaching it to emails (as that would automatically add the external person as a Guest in the tenant). This will be fine in some circumstances, but won't always be appropriate (when you want to send them a point-in-time version of a doc). With good SharePoint setup, site Owners would also have to approve the share before it gets sent which could delay things. Admins add all possible domains that encrypted content might be shared with to Entra B2B Direct Connect (so the external recipient doesn't have to be our tenant). This may not be practical as you often don't know who you'll need to share with and we work with hundreds of organisations. The bigger gotcha is that the external organisation would also have to configure Entra B2B Direct Connect. Admins default Entra B2B Direct Connect to 'Allow All'. This opens up a significant attack surface and also still requires any external organisation to configure Entra B2B Direct Connect as well. I really want to make this work, but it need to be as simple as possible for the end users sharing sensitive or confidential content. And all of the above options seem to have significant down-sides. I'm really hoping someone who uses Sensitivity Labels on a day-to-day basis can provide some help or advice to share their experiences. Thanks, Oz.
Office 365 Problems
Hello everyone, I have been experiencing the following problem since today: As soon as I try to open Excel, Word, Outlook, etc., they close again immediately. Online repair and reinstallation did not improve the situation. Some of my colleagues are experiencing the same problem. Background: We roll out updates at intervals. The users who were in the first interval are experiencing these problems. The update interval has been stopped, but unfortunately I can no longer undo the update. The following version is displayed: Version 2509 Build 16.0.19231.20138. The computers are running Windows 11 with the 24H2 update. Does anyone have the same problem or know a solution? Thanks in advance.
Macros crashed Word, then disappeared, now back again but not working
My problem started with a few macros in Word (Office 365) crashing Word, then the list macros, while still showing up with Alt+F8, disappeared from VBA. I played around with templates and such, and now have the VBA showing the whole list of macro scripts. However, there is a red scroll icon on my macros list and I have had the message "Your organizations administrator turned off the service required to use this feature", which is odd because I am the administrator (this is a home Office 365 subscription). So I can see the macros in VBA but I can't run any of them, nor can I create any new macros. How do I get my macros up and running again? (I tried to 'repair' Office, and after the full repair ended up with a version of Word that isn't as customised as it used to be.) And what might be the cause of this problem?
Unformatting Header/Tables on WORD after Updated Build 2508
Unformatting Header/Tables on WORD after Updated to Microsoft® Word for Microsoft 365 MSO (Version 2508 Build 16.0.19127.20192) 64-bit (Current Channel) with OS Windows 11 Pro Version 10.0.26100 Build 26100 Hi Community, I am writing to you today regarding a critical and widespread issue that is currently paralyzing our operations. Over the past two weeks, all of our Microsoft Word documents, including those created as far back as 2014, are displaying significant unformatting problems across every machine in our company. This issue affects our entire document repository and prevents us from reliably converting documents to PDF for our clients, since then we have been manually formatting the headers, tables, with the help of a feature called Gridlines. We have performed extensive internal troubleshooting and have been unable to resolve the issue. Our tests show that this problem is not present in previous versions of the software. We have isolated the issue to our current operating environment, as it affects all user profiles and machines uniformly.How to Create Reusable Templates in Word, Excel, and PowerPoint
Templates are time-savers. Instead of recreating the same document, spreadsheet, or presentation layout every time, you can design it once and reuse it whenever you need. Microsoft Word, Excel, and PowerPoint all support custom templates, helping you streamline your work and keep your materials consistent. In this post, we’ll walk through how to create and save reusable templates in each application. https://dellenny.com/how-to-create-reusable-templates-in-word-excel-and-powerpoint/Auto save is not enabled prompt every time.
In word when I open documents there is a yellow bar telling me autosave is not enabled. I know, I am a grown adult and chose not to have auto save. How can I stop this annoying yellow bar? Whilst we are at it, how can I stop excel from telling my my work book might be slow on every workbook I open? Who in the coding department thinks this is helpful?
PDF figures inserted in Word exhibit black background
I am using Word for Mac to prepare a manuscript. I inserted a PDF figure with transparent background, which was created with Adobe Illustrator. It looks fine on my Mac. But when I transfer the document to a Windows computer, the transparent background of the figure becomes black. For other Office softwares, such as PowerPoint, similar issues also happen. I know if I convert the figure to png format would fix the issue. But I still want to stick on the PDF format since it's vector image and compatible with LaTeX. Can you figure out why is this happening and how to fix it? Thanks!!
Task Bar Office context menu shows wrong recent file
I try to always save my office files locally, and let Onedrive sync to the cloud. However, the TaskBar right-click context menu of (say) Word always offers the cloud version under 'recent'. I have to go and find the local version, and open that from File Explorer. Then i get TWO versions under recent, and can delete the online version (which I don't want to load). I have a single personal PC, and prefer to work with local files (quicker) but know I have the online files for security/backup, and can access them from iPad and phone.Printing in colour
Since Office updated (automatically) a couple of weeks ago, Word will not print any text in colour. It prints borders and pictures in colour so nothing wrong with the printer but the text all comes out in black. I have spent 1.5 hours with Microsoft on chat but they cannot solve it. They say nobody else has reported this but has anyone else had this problem?
I forgot my word document password, can I recover it?
This is so frustrating! A while ago I set a password for an important Word document to keep it safe, but when I wanted to open it today, I found that I couldn't remember the password at all! I tried several possible combinations, but none of them worked. The document contains some very important work materials, and it would take too much time to reorganize it. I've searched online, but most of the methods seem unreliable. Has anyone ever dealt with something like this? Is there a way to recover forgotten Word document password, or open the document? I'm using Windows 11 and the file is in .docx format. We need to find a reliable solution as soon as possible. Thanks! 🙏
