Using Bookings to register people for scheduled events?
Hi: I want to test if Bookings could be a good solution for this activity - or if there's a better way within 365. I will run six workshops in Zoom (scheduled via Outlook) next year. I want to send a communication to about 300 people from a range of organisations inviting them to sign up for any or all of these sessions. Probably be able to accommodate up to 200 people per session. Is it possible to use Bookings to have them sign up for the workshops, and get an invitation sent to them, AND have them added to our Outlook appointment attendees (so we know who they are)? If so... how?! If not, is there another MS365 product or feature that would enable this?
Disable the Reschedule option
I have looked everywhere and no one from Microsoft answers how to disable the reschedule option. I don't want my employees to be able to reschedule the event they sign up for. All the workarounds i have seen don't exist. Can someone assist? this app seems under developed and under supported.
Schedules on the booking page do not load
We have a page for scheduling appointments, and this page is not loading the available times nor is it loading the status of the attendant team. For example, when trying to select someone from the team, the status is only "loading" and the person's schedule is not available. I've already checked the settings on the service page, and they're ok. There are no errors, the timetables simply do not load.
Microsoft Bookings Question
I am trying to create a computer check out bookings site for our computer carts where I work. I want to make the bookings public so teachers can see when particular computers are available. I also want to make each "appointment" be able to occur at the same time as other "appointments". For example, computers 1-10 from cart A are one "appointment" and computers 1-10 from Cart B are a separate "appointment". I want them to be able to be available at the same time, but can't figure it out.
Best Practice for Student Accounts
Hello, I am trying to find information on best practices for student accounts for underage students. My organization is in Higher Education and uses Teams for staff, faculty, as well as students over eighteen. In addition, we run some outreach programs for students that are not enrolled at the school, who are considered minors. We would like to use Teams to allow our staff to coordinate program activities with these students, but at the same time prevent the students from interacting with "regular" students (over eighteen) as well as staff, faculty, etc. Is there a standard profile to setup for these types of accounts? Any help getting this properly setup would be greatly appreciated. Thank you.
How to have multiple services using only one mailbox and one booking site.
I've seen people on here have had the displeasure of running into the same problem I had: To manage multiple services through one booking site while still being able to allow conflicting appointments and have all appointments gathered in a single Outlook calendar rather than the Bookings calendar in Teams. The problem If you connect more than one service in Bookings to a single staff member the slot gets occupied in the schedule and therefore unavailable. If service #1 is booked at 9pm on the 25th of April, that time slot is marked as occupied and blocked from further interaction. If another person visits the site a few minutes later and tries to book service #2 at the same date and at the same time, it's simply not possible as the slot is shown as unavailable as it's occupied. A rather easy fix would be to assign each service it's own Booking site but the maintenance would be awful. User request The user wanted a number of employees to handle the booking site of multiple services but not by associating service#1 to Employee#1, Service#2 to Employee#2 and so on but by having all the employees receiving updates from all the services and for them to be able to get a complete overview of the appointments in Outlook rather than in Teams. TL;DR: All services managed from one calendar in Outlook. Research - trial and error I initially came up with the idea to use a single distribution list to get all the employees to receive appointments but I came to the brutal realization of this not solving the trouble of the time slot being occupied by another service once one service was booked. So had to set up 6 different distribution lists simply to act as “staff members”, one for each station. Service1 mail, service2 mail etc and then I connected them to its equivalent on the website (service1 mail handling service #1 on the website) This was how I got around having to set up multiple booking sites and could handle all the service bookings on one site, making the administration a bit more manageable. Persistent issue Setting up 6 different distribution lists did solve the occupancy issue in the calendars but it did not solve the issue of trying to show 7 different calendars in Outlook while trying to maintain a decent layout. (6 services calendars plus the user’s personal calendar) = chaos. The ACTUAL fix! I continued brainstorming and while doing so I fired up Powershell and tried making use of ExchangeOnline commands. I went through every single argument out there but was left disappointed and pretty much about to give up but then something just clicked. I got the idea to use a shared mailbox as the sole member and owner of every single distribution list I had created. This would theoretically mean that the shared mailbox would receive every single appointment from Microsoft Bookings as well as gathering all the appointments in one single calendar. And then just hand the employees full access to the shared mailbox. I was however met with stern resistance immediately as I was only allowed to set a UserMailbox as the owner of a distribution list in EAC. So I had to turn back to PowerShell. The argument “ManagedBy” is the PowerShell-equivalent of owner in EAC. To change the owner of a distribution list you must install the ExchangeOnline-module in Powershell, then login with your admin credentials. Command to change owner: Set-DistributionGroup -Identity “service1@yourcompany . com” -ManagedBy "SharedMailbox @ yourcompany . com" Command to add the shared mailbox as member: Add-DistributionGroupMember -identity "service1@yourcompany . com" -Member "SharedMailbox @ yourcompany . com" So I did this for all the distribution lists I had created. Next I had to go back to EAC to remove every existing member of the distribution lists apart from the shared mailbox which meant it was now the only member and owner. Therefore all appointments made at the booking site are now forwarded to the inbox of the shared mailbox. You can’t set just set any type of mailbox as the owner of a distribution list though, it has got to be UserMailbox, Legacy, Team, RemoteUser,Room etc. Which type of mailbox you end up picking is mostly down to personal preference but I chose to go with a shared mailbox as I was somewhat familiar with it’s user-scope. Just to rule out any possible conflict issue I allowed conflicting meetings for the shared mailbox which means that two appointments at the same date and time would stack on top each other instead of cancelling each other out. Command to Allow conflicts: Set-CalendarProcessing -identity "SharedMailbox @ yourcompany . com" -AllowConflicts $true Done! All appointments will now be sent to a shared mailbox and they will all be gathered in one single calendar 😊Why limit 4 hour hours between meetings
It appears that you cannot have more than 4 hours between meetings. I want to set up a meeting at 9am for 1 hour and a meeting at 2pm this is 5 hours. I cannot seem to find away around this. I have tried putting in an hour buffer after the meeting thinking this might force the 4 hours + 1 but that does not seem to work. Any ideas please. Thank you
Microsoft Forms Tips for Education
Back to school is here! As educational institutions gear up for another productive semester, it's essential to harness the power of technology to streamline processes. To ensure a smooth start, I will introduce you to some invaluable tips for utilizing Forms effectively in different EDU scenarios. Whether you're an educator aiming to collect student input and assess comprehension, or a student gearing up for upcoming exams, these Form tips will undeniably enhance the efficiency and organization of your tasks. Let's delve into these valuable insights!
Everyone can read the analyzed Excel-file
I make a Forms-Quiz in Forms. Then I make an assignment in Teams (for class). The assignment is "New quiz" and then I choose the form I made seconds ago. My students answers the Quiz and I'm ready to look at the result. I choose to analyze the answers in Excel as I can from the Forms review window. An Excelfile is made, but it is placed in the Teams-library for everyone to see. The security is set to "Teams-members": Can edit. Even Teams-visitors can show the file. I don't want my students to be able to see each others answers. This file must be put elsewhere or at least with another security-setting! I really hope there are someone reading this and can take action to set this right. Best regards Oddgeir
