New infographic: document circle of life
"Where should I store my files?" and "What's the difference between SharePoint and OneDrive?" If you get these questions a lot, this infographic could seriously help build a standard lifecycle for files and documents. Also applicable to Teams, Outlook Groups, and Yammer, since they use SharePoint in the background.Linkbelow for full-size version. http://icsh.pt/DocCircleOfLife
Sharing Office 365 group files and folders
I came across issue and tried to post about this before but I don't think my question was very well formed. I have private Office 365 groups. Within those groups I want to share files or folders with users that are not part of the group (let's say in this scenario all shares are done only within organization and same tenant. No external sharing outside of my tenant). Here is what I found: Scenario 1: Folder shared using Microsoft Flow and Microsoft Graph When this is done user receives email that folder is shared with them and using link user accessing particular share is able to get into SharePoint site that belongs to specific group, user can get only into document library and user can see/access only files and folders user has access too (see screenshot "Scenario1.png", I have removed some names like group name and folder full name) Scenario 2: Folder shared using "share" button within document library or OneDrive running on device (PC, Mac, etc.) When this is done user receives email that folder is shared with them and using link they get to the page saying that they need permissions to access page (Sharepoint page). If you grant user access it gives access to entire Sharepoint site and all files and folders or anything else that is in Sharepoint... (see screenshot Scenario2.png) Now why is this a problem and what am I trying to solve? I would like users to use existing Office 365 groups and share folders with non-group members (so there is no need for copies like personal OneDrive shares), but I cannot have user Flow and Microsoft Graph for every single scenario. Am I missing something or this is issue on Microsoft side?Office 365 group file share
I am trying to share folder from Office 365 group to internal user that is obviously not part of this group. I can share, user receives email but next thing I receive I have to provide user with minimum of read access to entire Sharepoint site. I want them to access specific folder not all files and folders. I don't understand if you can normally share OneDrive personal files and folders without someone giving access to all of them why group cannot do this? Both use SharePoint site for storing files and folders so what difference does it make when it comes to sharing?
Create a Group option in OneDrive creates SharePoint Site Collection
I thought this was interesting, we have a limited group of users allowed to create Office 365 Groups. When in OneDrive for Business, those users can create a Communications site or a Team Site(groups based). We do not have self provisioning turned on for SharePoint online, Create Site button is not visable to anyone when on the SharePoint landing page. Not sure if this is supposed to function this way. Any ideas?
O365 migration of Shared Folders
We have on-premise shared folders (DATA) that we want to migrate to SP Online. With the push of O365 groups, would that be the best choice to move to or should we instead create SP Sites instead? What benefits or disadvantages between the two? We have already migrated all the users personal files (Docs/Desktops/Favorites, etc) to OneDrive.
