New Outlook: Creating Rules for CC: and Sent Items (Workaround solution)
Many users have expressed that they are missing one of Outlook Classic's features: the ability to create rules for sent items. One popular use is automatically moving a Sent item to a designated folder of choice, which reduces the time it takes to handle email. Currently, rules in New Outlook manage received messages in the Inbox. This blog provides details. New Outlook Limitations: Outgoing Message Rules » TRACCreations4E I am happy to share that I finally came up with a workaround solution to add a copy of the message you sent to a folder of your choice. Yes, the original message will remain in the Sent folder, but you don't have to move it manually. This method should hold you over until Microsoft rolls out the functionality for "Sent rules," which has not been added to the roadmap. Watch the full tutorial to discover how you can: Setup your email Use hashtags in your signature line Set up an automatic rule Video: https://youtu.be/guOjz5lHJEY?si=un6jp2afgO-3PAhg Remember, this is a workaround solution. I am also waiting patiently for the Sent Rules functionality. If you find this information helpful, please mark it as the best response, which will assist others with the same question. /Teresa #traccreations4e 6/11/2024Outlook Offline Phase I: Available Features
The following are some of the key features introduced in Outlook Offline Phase I: Offline Email Access: Users can now read, reply to, and compose new emails offline. These actions will be synchronized once the user reconnects to the Internet. Calendar Management: Users can view only their calendar events without an internet connection. Contact Access: Access to contacts is available offline, allowing users to look up contact information. Synchronization: Any offline changes, such as sending emails, updating calendar events, or modifying contact information, will automatically synchronize once the internet connection is restored. Unsupported Features While Outlook Offline Phase I brings a host of new functionalities, it is important to note that not all features are supported in the offline mode - yet. I recommend downloading the updated list of supported and unsupported features to ensure you have the most up-to-date information on what is supported and what is not. Video: https://youtu.be/qzHfnlfhuEw Visit Website: Microsoft Outlook's Offline: Features Availability » TRACCreations4ENew Outlook: Users Say It's Broken—Microsoft response.
I had the opportunity to interview Caitlin Hart, the Principal Product Manager for New Outlook, where I asked the challenging questions of frustrated New Outlook users, IT Consultants, and IT developers. We talked about: Is the New Outlook just a wrapper for the web version? Why didn’t Microsoft recreate Classic Outlook from scratch? Why are users forced to switch to the New Outlook app? Why are some users still resistant to adopting the New Outlook? When will New Outlook meet the needs of power users? How is Microsoft encouraging VBA developers to stay ahead? And more Watch the video for Caitlin's responses. Video: https://youtu.be/5WYjmzrOZI8 #traccreations4e-p25 4/26/2025
Outlook shared calendar not reflecting correct times
Hello, Our team utilizes the Microsoft Bookings App to manage studies. We instruct team members to update their shared calendar in Outlook with their working hours which we then copy into the Bookings App. The issues is that the shared calendar times that we see are rarely aligned with the times entered by the clinicians (Especially when using the old vs. new Outlooks) , so we cannot trust the shared calendar as a viable source for their working hours. Has anyone experienced similar issues with shared calendars?
New Outlook - Unable to Block Image Downloads
Where in the new Outlook do I have the option to block the automatic loading of images for a Consumer O365 account or an Exchange account. In the current full version this is simple to do. In looking at the settings I can find no such option. What I can find is the setting to block external content, but it doesn't seem to be working correctly. In the Exchange account I have it set like this Images are being blocked. I see this in the message. Where is this setting? In the consumer account I have it set to what would seem to be even more restrictive. However, all images are getting through. In OWA I have this option This is still not good enough, but why isn't it in the New Outlook as most settings seem to be the same for Outlook as OWA. To be clear MS, for me personally as well as the 25K+ corporate mailboxes I am responsible for will not use the new version until this is resolved.
Need now to use 2 hands for Quick Actions shortcut >100 times a day...
The limitation to 5 to 9 for a shortcut to a Quick Step is ergonomically very strange : if it's quick steps, you do it to *save time* so it has to be as convenient as possible, so you'd select as close to 1 as possible to facilitate using only your left hand to type all the CTRL+SHIFT+number. For reaching 5 to 9 you need to mobilize also the right hand which is not really facilitating *quick* usage... I use CTRL+SHIFT+1-3 on almost every mail to sort out mail inflow, so over x100 times a day, so preventing to associate a one hand shortcut to Quick Steps is a show stopper for me at that stage.
"New Outlook" on Windows - Unable to add Additional Mailbox folders to the Favourites section
Hi, As per subject, I have changed over to the New Outlook on Windows and used to be able to pin folders from additional mailboxes (Shared mailboxes) to the Favourites section. This enabled me to view inboxes of multiple mailboxes without needing to constantly scroll down and check. The new version no longer gives that option and nests all additional mailboxes under 'Shared with me'. It used to be available on the menu option when right clicking on a mailbox folder:
