SOLVED

Notification \ Alert when new Yammer group was created

Frequent Contributor

Hi, there is no option for administrators how to disable creating new Yammer Groups to end users. Is there any option how to track created Yammer Groups - alerts, notifications, audit logs?

15 Replies
best response confirmed by Miroslav Novák (Frequent Contributor)
Solution

We use the monitor keywords list to keep track of new groups.  Just add "has created the" to the list of keywords to monitor.  You'll get an email whenever a new group is created, because there's a post of "John Doe has created the such-and-such group" for all new groups.

 

The monitor keywords option is in the network admin area.

Hi Kelly, thank you for your fast and useful tip. I hoped that there will be "normal" functionality as auditing or reporting but this is good workaround. :)

@Deleted Thanks for the tip but this works only if a public group is created. How do we monitor private groups? 

 

Thanks

Vishwas

@Vish Shivarudra Setty  did you check this thread? https://techcommunity.microsoft.com/t5/Yammer/Receive-mail-upon-group-creation/td-p/101035

 

Looks like you can create an alert in the security & compliance center, but there are some manual tasks as well. You need custom code if you want a better solution. 

 

My 2 cents: always advice my customers not to worry about this. As soon as you reach out to someone because they created a private group in Yammer, what will happen is that they will create a group in Whatsapp, Facebook workplace, Slack etc. instead. 

@Pooya Obbohat Thanks for the link reference. I will look into it. 

 

Regarding reaching out to them when a group is created, you make a good point. We certainly don't want people to get turned away from using Yammer but we have strict rules from the Legal team to know what's going on so I wanted a simple solution to get notified and be aware of what's happening in the Yammer world. Appreciate your time and info on this. 

 

Thanks

Vish

@Vish Shivarudra SettyI'm also looking for a way to manage the creation of groups or at least create a Flow that will send an email to the user who created the group. Has anyone been successful in setting up a Flow to help govern Yammer?

Hi @Miroslav, wondering, have you found the solution for this? We tested with private community, not working. Yammer team needs to make this feature available for better management.

@Monir I was able to create a PowerAutomate script that sends me an email when a new private yammer group is created. I've been using it for over a year now with no issues :) I hope this helps you!

 

This is brilliant @Niki Felker. Thank you for sharing. Though, I wish a fundament feature like this for management perspective should be available out of the box. Cheers

@Niki Felker 

This is awesome, can you provide a post/link to a video or content of what you made?

I would like the JSON data and variable information (not the IDs) to replicate the same solution.

 

Thanks!

@ITGuy88 Here's a screen capture of the automation steps: 

NikiFelker_0-1659461335467.png

and I've attached a copy of the JSON (with all ID's removed) 

I'm having trouble with the filter arrays.
Every time I select the "value" dynamic content, it throws me an error. Can you be a bit more detailed with which dynamic content variables you're using in the Filter Arrays?
Thank you,
I also can't seem to find the client id and secret needed for this.

@ITGuy88 I've attached an image that shows the field-level details and dynamic selections. Hopefully, this helps! As for finding the Client ID and Client Secret, you will be able to find and generate these when you register your app in Azure AD. This process will require a premium connection due to the HTTP calls, and will require you to be able to access MS Graph as well as read all reports and access all user information.

I tried the Monitor Keyword option but it does not work unfortunately. 

Regardless, this feature should be available out of the box as this is fundamental for managing /keeping track of communities. Thx