What's the best way to document the purpose of each passage?

[Ryan_Hubscher]

I want to explain why each sentence is included in the document. But I don't want those explanations to appear in the print version.

Every sentence is included for a specific reason, usually because it is required by a law or regulation. Sometimes the structure of an entire section will appear in a certain way to conform to a regulation. Many collaborators will write this document with me, and I don't want people to change a sentence unless they understand the regulations that required the inclusion of the sentence.

I know I can achieve this with comments. But I am wondering if there are other ways. Perhaps there is a better document writing solution than Word. The comments can become very cumbersome. And it will get messy if I have hundreds of comments and Word is tracking changes.

Any thoughts?

[#2 · Accepted solution]

@Ryan_Hubscher As an alternative to comments, you might use Endnotes and have then at the end of the document so that you can print without them.

[#3]

I like your solution best. I ended up duplicating the Normal style. I now have several versions of the Normal style and they all have the exact same formatting, but the name of the style says which law required the text. My solution works okay, but I should have done it your way. I don't think people who update my document in the future will understand what I did. @Doug_Robbins_Word_MVP