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New Quick Parts or Document Properties or Content Controls or ???

New Contributor

I am trying to create a multi-page document/template where I only enter specific information once. The best example I can provide is the Letter Templates that are available when you select File-New. If you select a letter (let's use the Resignation from board template), when you change the "Your Name" at the top of the letter it also changes the "Your Name" in the signature. I want to create this same functionality by creating new controls (or document properties, etc.).  I do not want to have to create default values in a table someone else in the document.  I have already read the document on creating new custom properties (View or change the properties for an Office file (microsoft.com) this requires a value be added in the table when the property is created - and I have been unable to find this property or use is anywhere in the document. I want to create the same functionality that exists in the standard letter templates that come with Word.  I am using Work 365 and I have the Developer tab visible. 

 

Any assistance is appreciated. Thanks in advance.

4 Replies

@IWNBD 

 

A simple way to repeat data in a Word document is to make use of the built-in document properties, available via Insert tab > Text group > Quick Parts > Document Property.

 

These are so-called mapped controls which means that if you insert the "Author" control in (say) two places, you can edit the content at one location and the other location will immediately reflect the modifications.

 

For even more on methods to repeat data, see https://gregmaxey.com/word_tip_pages/repeating_data.html.

 

docPropertiesWordforWin.png

best response confirmed by IWNBD (New Contributor)
Solution

Thanks for the reply, Stefan. I was using those, but I need more than come with Word. I found the following article from Greg Maxey on how to utilize XML (https://gregmaxey.com/word_tip_pages/contentcontrol_enhancements_word_2013.html) and the following video (Repeat Text in MS Word by Mapping Content Controls with the XML Pane - YouTube) to be the solution I was looking for.

@IWNBD 

For documents like these I use a bookmark and then I reference the bookmark anywhere else in the document.

@IWNBD 

 

As you have found, you can create your own mapped content controls by following Greg Maxey's instructions. However, personally I find it easier to settle for the built-in ones. :)