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Index changes style

Copper Contributor

When I add an index to my document, it changes the style and font in the body of the document.  Any ideas on how I can add an index and format its font without altering anything else in the document?

6 Replies

@Jim_Robison Was the document formatted strictly by the use of Styles? Or, was direct formatting used?

Can you show a before and after screen shot so that we can see the result.

 

@Doug_Robbins_Word_MVP 

 

I have attached an example.  The first paragraph was formatted with my normal style, which is Cambria in this document.  The second paragraph was manually formatted as Times New Roman.  I then marked index entries and inserted an index.

In the index, entries that were originally formatted as normal style Cambria were converted to Aptos, but entries originally manually formatted as Times New Roman retained their formatting.  I have tried but cannot change the index formatting to all Cambria or all Times New Roman.

 

The document is over 300 pages and it may contain both Cambria and Times New Roman sections.  I can correct this, but I am reluctant to make major changes until I understand what is going on.

Thank for any guidance you can provide.

 

best response confirmed by Jim_Robison (Copper Contributor)
Solution

@Jim_Robison 

First, learn to use styles, not Direct Formatting.

 

Second, I did not see the problem you are asking about it.

 

Here is a link to it with three different fonts directly applied.

https://www.dropbox.com/scl/fi/nfy94dt8z4d0iue5hm3bp/Index-Example-2.docx?rlkey=lsmpaerya8io5tu9i4qa...

 

Here is a link to your document formatted using Styles instead of direct formatting:

https://www.dropbox.com/scl/fi/hd6dhkyfb2n0qwhf4fk0w/Index-Example-3.docx?rlkey=4wlb1npjt45feg8bq15g...

 

Thanks for the tip about MS Styles. I am trying to add Styles to my document. One area I am having difficulty with is two fonts and sizes on a single line. Many times, I need to add normal font between large-font equations. How can I do that? Also, how can I reorder the sequence of Styles on my Home menu? Thanks.

@Jim_Robison 

You can use character styles that change font.

You can return the formatting to the underlying paragraph style using ctrl+spacebar.

Managing Word Styles by Suzanne Barnhill, MVP

Thanks Charles for the detailed links. I found the answer to my problem, and learned a lot more about Styles. Very helpful. Problem solved.
1 best response

Accepted Solutions
best response confirmed by Jim_Robison (Copper Contributor)
Solution

@Jim_Robison 

First, learn to use styles, not Direct Formatting.

 

Second, I did not see the problem you are asking about it.

 

Here is a link to it with three different fonts directly applied.

https://www.dropbox.com/scl/fi/nfy94dt8z4d0iue5hm3bp/Index-Example-2.docx?rlkey=lsmpaerya8io5tu9i4qa...

 

Here is a link to your document formatted using Styles instead of direct formatting:

https://www.dropbox.com/scl/fi/hd6dhkyfb2n0qwhf4fk0w/Index-Example-3.docx?rlkey=4wlb1npjt45feg8bq15g...

 

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