Aug 16 2022 01:54 PM
Aug 16 2022 01:54 PM
I need help.
I'm creating a large family photo book with thousands of photos. Each photo needs to be labeled with the names of the people in the photo. The label must be grouped with its label so I can move it around on the page or move it to different pages as I construct the book. Once I have all of the photos (with their respective labels) on their final page I want to use AutoMark to create a concordance index at the end of the book. I have tried 2 methods to create the index but have problems with each one. Please help.
Put the names in a text box and group it with the photo. Problem: AutoMark will not search the text.
FLOATING TABLE WITH ONE ROW
Put the names in the table and position it under the photo. AutoMark will search the table. Problem: Can't group the table with the photo so it will be extremely difficult to move photos around and keep them with their label.
Aug 17 2022 11:31 PM - edited Aug 17 2022 11:32 PM
The second approach is a good one. Except we don't use one rows but two, in the first row is the label (above the photo), introduced with a caption whose style is modified to "Keep with next".
Then, if you want to move it around, you move around the entire table.
Having said that, you don't need two rows, and the caption is also of one the many ways to go. If you don't want the caption, just create a new style called "Label" and mark it "Keep with next". Label on one line with its own paragraph style, photo on another line with the Normal style.
Or, use PowerPoint.
Aug 18 2022 07:10 AM
Aug 18 2022 04:53 PM
Aug 19 2022 01:17 AM
Hi @Dennis_Daniel ,
got it. I think the index doesn't work directly with captions, yes, but it searches the text that follows. If not, my mistake. In that case, you can always insert a mark:
Aug 19 2022 09:25 AM
Aug 19 2022 06:33 PM
Aug 20 2022 12:13 PM - edited Aug 20 2022 12:15 PMSolution
When you add a caption to a wrapped object, Word puts the caption inside text boxes.
When you create index entries, it won't be possible to use the Mark All command for any words that reside within text boxes, which I believe is what you are trying to do. Mark All simply fails to look inside text boxes.
However, it is possible to add XE fields manually by pressing Ctrl+F9 (or Ctrl+Fn+F9 on some keyboards) and then type the field instructions. Be sure to display hidden text first (you can use the ¶ icon on the Home tab), or you may not see the XE field as you add it.
Find & Replace may be another possibility.
Aug 22 2022 02:08 AM
@Dennis_Daniel Glad you are happy with the result :-).
Aug 23 2022 11:41 AM
I'm glad I could help. Thanks for the feedback.