While volume activation is a process that many have utilized over the years, today's post offers guidance to help you ensure that all your devices have been properly activated regardless of their connection to your organization's network.
First, a refresher. Volume activation enables a wide range of Windows devices to receive a volume license and be activated automatically and en masse versus tediously entering an activation key on each Windows device manually.
The most common methods of volume activation require that devices to be connected to an organization's network or connected via virtual private network (VPN) to “check in” from time to time with the organization’s activation service to maintain their licenses. When people work from home and off the corporate or school network; however, their devices’ ability to receive or maintain activation is limited.
There are several methods to activate devices via volume licensing. For detailed information, see Plan for volume activation. Here, however, is a summary for easy reference.
Key Management Service (KMS) activation requires TCP/IP connectivity to, and accessibility from, an organization’s private network so that licenses are not accessible to anyone outside of the organization. By default, KMS hosts and clients use DNS to publish and find the KMS key. Default settings can be used, which require little or no administrative action, or KMS hosts and client computers can be manually configured based on network configuration and security requirements.
KMS activations are valid for 180 days (the activation validity interval). KMS client computers must renew their activation by connecting to the KMS host at least once every 180 days. By default, KMS client computers attempt to renew their activation every 7 days. If KMS activation fails, the client computer retries to reach the host every two hours. After a client computer’s activation is renewed, the activation validity interval begins again.
A Multiple Activation Key (MAK) is used for one-time activation with Microsoft’s hosted activation services. Each MAK has a predetermined number of activations allowed. This number is based on volume licensing agreements, and it might not match the organization’s exact license count. Each activation that uses a MAK with the Microsoft-hosted activation service counts toward the activation limit.
You can use a MAK for individual computers or with an image that can be duplicated or installed using Microsoft deployment solutions. You can also use a MAK on a computer that was originally configured to use KMS activation, which is useful for moving a computer off the core network to a disconnected environment.
Active Directory-based activation is similar to KMS activation but uses Active Directory instead of a separate service. Active Directory-based activation is implemented as a role service that relies on Active Directory Domain Services to store activation objects. Active Directory-based activation requires that the forest schema be updated using adprep.exe on a supported server operating system, but after the schema is updated, older domain controllers can still activate clients.
Devices activated via Active Directory maintain their activated state for up to 180 days after the last contact with the domain. Devices periodically attempt to reactivate (every seven days by default) before the end of that period and, again, at the end of the 180 days.
Starting with Windows 10, version 1703 Windows 10 Pro supports the Subscription Activation feature, enabling users to “step-up” from Windows 10 Pro to Windows 10 Enterprise automatically if they are subscribed to Windows 10 Enterprise E3 or E5.
With Windows 10, version 1903 the Subscription Activation feature also supports the ability to step-up from Windows 10 Pro Education to the Enterprise grade edition for educational institutions – Windows 10 Education.
The Subscription Activation feature eliminates the need to manually deploy Windows 10 Enterprise or Education images on each target device, then later standing up on-prem key management services such as KMS or MAK based activation, entering GVLKs, and subsequently rebooting client devices.
To step a device up to Windows 10 Education via Subscription Activation the device must meet the following requirements:
Note: If Windows 10 Pro is converted to Windows 10 Pro Education using benefits available in Store for Education, then the feature will not work. You will need to re-image the device using a Windows 10 Pro Education edition.
If you activate devices in your organization using MAK, the activation process is straightforward and the devices are permanently activated. If you are using KMS or Active Directory-based Activation, each device must connect to the organization’s local network at least once every 180 days to “check in” with either the KMS host or the Active Directory domain controller. Otherwise, the user will be warned to activate Windows again.
With many users working or taking classes from home, a connection to the organization's network may not exist, which would ultimately leave their devices in a deactivated state. There are a few options to avoid this:
slmgr.vbs /ipk XXXXX-XXXXX-XXXXX-XXXXX-XXXXX slmgr.vbs /ato
Note: Windows Configuration Designer is also available as part of the Windows Assessment and Deployment Kit (ADK) for Windows 10.
If you need assistance and have one of the preceding subscriptions with at least 150 licenses, you may be eligible for assistance through FastTrack. Contact your Microsoft representative or request assistance from FastTrack and a Microsoft FastTrack representative will contact you directly.
Windows volume activation has been around for a long time, but the increased number of users working from home may require your organization to re-evaluate how to best keep your devices activated if they cannot reach your on-premises activation service if you are using KMS or Active Directory-based Activation. It is important to consider the options available to you to ensure your devices stay activated. As always, there is no “one-size-fits-all” approach, so consider the pros and cons of each option as you plan on how to best support your remote workers and students.
To learn more about activation, see Activate clients running Windows 10.
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