Skilling snack: Cloud-based printing with Universal Print
Published Sep 28 2023 10:00 AM 4,851 Views

Universal Print is a modern print solution that you can use to manage your organization’s print infrastructure through cloud services from Microsoft. It’s a subscription-based service that runs on Microsoft Azure and can be used with Microsoft Graph API. We’re mixing up some introductory appetizers with a heavy dose of practical steps to get you using Universal Print like a pro in under two hours.

timer-icon.png Time to learn: 89 minutes

watch icon.pngWATCH

Introduction to Universal Print

Learn what Universal Print is and how it works. Start by checking the requirements, as well as security and privacy details. Get an inside look with demos for IT administration and user experience. Each demo comes with a brief Q&A from the original audience.

(17 mins)

M365 + Azure + Developer + MS Graph + API + PowerShell + Properties + UX + Usage + Reports + Location


read icon.pngREAD

Universal Print cloud printing API overview - Microsoft Graph

Review this Microsoft Graph documentation on cloud printing. You’ll find guidance on how to move print infrastructure to the cloud and how to manage printers, configurations, and usage in the Universal Print API. If needed, learn how to replace or update printer hardware and enable pull printing.

(4 mins)

MS Graph + API + M365 + Web + Mobile + printerShare + Hardware + Pull Printing


read icon.pngREAD

Get started with Universal Print and Windows 365 Cloud PC

Let’s set up Universal Print on your Cloud PCs to support remote and hybrid work. Walk through all the steps to first configure Universal Print in the Azure Portal and on printers. If necessary, set up the Print Connector, enable hybrid configuration, and register custom printers. Finish by sharing printers with users, assign permissions to use printers, test, and finally deploy cloud printers with Microsoft Intune.

(20 mins)

W365 + Cloud PC + Intune + Azure + Location + M365 Admin Center + Network + Connector + AVD + Win32



How many printers can the Connector support?

Review the recommendations for your Azure virtual machine size. Learn how we come up with the size and time estimates to initialize and enumerate printers.

(4 mins)

Azure + VM + Connector + Memory + Windows Server 2019 Datacenter


READ icon.pngREAD

Installing the Universal Print connector

Before you begin, check your prerequisites and how many printers the connector can support. When ready, install the connector software, register and configure your connector by following a few easy steps.

(3 mins)

Azure + Admin Role + .NET Framework + Connector + Diagnostics + Hybrid



Advanced management of Universal Print

Does the current printer management in Universal Print leave you wanting more? Do you wish there is more flexibility in who can manage the printers? Let’s learn how to define Printer Administrator accounts to align with the organizational boundaries. The video focuses on distributing management responsibilities, accompanied by a walkthrough demo.

(13 mins)

M365 + Azure + AU + Delegated Admin + Policies + UX + Location


read icon.pngREAD

Universal Print - Frequently Asked Questions (FAQ)

Find answers to commonly asked questions about concepts and scenarios related to Universal Print.

(11 mins)

M365 + Azure + Hybrid + VM + Connector + Security + HCP + Entra


read icon.pngREAD

Universal Print or unlimited print?

Learn how Universal Print has been improving in recent months. Specifically, you now get simplified print volume management, greater integration with major printer manufacturers, Print Support Apps, capabilities for macOS, iOS, and Android users.

(3 mins)

M365 + Office 365 + Licenses + Usage + Reports + Integrations + PSA + macOS + iOS + Android



Universal Print - Microsoft Community Hub

Join any of the 300+ discussions or start your own around your context-specific needs for Universal Print. Get expert and peer advice for common setups and share yours.

(time varies)

Print Connector + Printer Admin + Windows Client + Compatibility + Registration + Paper Size



Universal Print Guided Simulation (14 mins)

Experience what it’s like to set up Universal Print! You’ll simulate assigning Universal Print licenses to users, register printers, provision printers on Windows, print from Windows devices and mobile devices, and check out reporting.

Universal Print - Microsoft Azure (time varies)

If you have access to the Microsoft Azure portal, visit and explore Universal Print for your account!

Azure + Manage + Assignments + Printer Shares + Connector + Registration + Configuration + Provisioning + Intune + Configuration Profile + UX + Usage + Reports + Support

Now you can print jobs similar to how you get food delivered through your favorite app!

Have you enjoyed your learning meal today? Leave us your thoughts and ideas in the comments below! Come back every other week for more Windows skilling snacks: bite-sized learning for IT pros.

Continue the conversation. Find best practices. Bookmark the Windows Tech Community, then follow us @MSWindowsITPro on X/Twitter. Looking for support? Visit Windows on Microsoft Q&A.

Version history
Last update:
‎Sep 19 2023 03:28 PM
Updated by: