How To Change Payroll Direct Deposit Account in QuickBooks desktop?

Copper Contributor

Changing the direct deposit account for payroll in QuickBooks Desktop ensures that your employees receive their wages accurately and efficiently. Whether an employee has switched banks, closed an account, or simply wants their paycheck deposited into a different account, QuickBooks provides a straightforward process to update direct deposit details. In this article, we'll guide you through the steps to change the payroll direct deposit account in QuickBooks Desktop.


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Step-by-Step Guide:

  1. Open QuickBooks Desktop: Launch QuickBooks Desktop software on your computer and log in to your company file.

  2. Access Payroll Center: Navigate to the Employees menu at the top of the screen and select the Payroll Center option.

  3. Select Employee Details: Within the Payroll Center, locate the employee whose direct deposit account you want to change. Click on the employee's name to access their details.

  4. Edit Employee Information: Once you're in the employee's details, look for the section related to direct deposit. This section typically includes fields for the employee's bank name, account type, routing number, and account number. Click on the Edit button or the pencil icon to make changes.

  5. Update Direct Deposit Details: Carefully update the direct deposit details based on the changes provided by the employee. Enter the new bank name, account type, routing number, and account number accurately to ensure seamless transactions.

  6. Verify Changes: After updating the direct deposit details, review the information to confirm its accuracy. Double-check all entries to avoid any errors that could impact the employee's pay.

  7. Save Changes: Once you've verified the updated direct deposit details, click on the Save or Done button to apply the changes to the employee's profile. QuickBooks will prompt you to confirm that you want to save the changes.

  8. Notify Employee: It's essential to inform the employee that their direct deposit information has been updated in QuickBooks Desktop. This ensures they are aware of the change and can verify that their pay is deposited into the correct account.

Conclusion: Changing the payroll direct deposit account in QuickBooks Desktop is a simple process that ensures accurate and timely payment to employees. By following the step-by-step guide outlined in this article, you can confidently update direct deposit details for employees and streamline the payroll process within QuickBooks Desktop. Remember to communicate any changes to employees and verify the accuracy of the updated information to prevent payment errors or delays.

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