One of the top requests we see in the Universal Print Tech Community is the ability to deploy printers with Microsoft Intune. We take your feedback seriously and are excited to now deliver the Universal Print printer provisioning tool, which can be used to deploy Universal Print printers with Microsoft Endpoint Manager!
Universal Print simplifies adding printers for users by:
As many schools and organizations manage Windows devices with Microsoft Endpoint Manager, an integration between Microsoft Endpoint Manager and Universal Print is a natural requirement. You may, for example, need to automatically add printers to your Windows devices. A cloud-based print infrastructure does not change that need for Azure AD joined devices. Many users expect printers to come pre-configured on their Windows devices and leave it to the IT team or office manager to identify the best printer(s) for them. The ability to pre-configure printers, therefore, can reduce helpdesk calls about printer installation and give you more control. This becomes even more important when employees are working from home, but still need to send print jobs to an office printer to keep certain business processes going.
Although IT admins can, of course, control which printers a user can add, pre-configuring printers on user devices remains a useful, high-demand feature. The Universal Print printer provisioning tool allows administrators to do exactly this!
Before using the tool, please ensure that the following steps have been completed:
Administrators can download the Universal Print printer provisioning tool from the Microsoft Download Center and learn how to use it by referring to the Universal Print printer provisioning tool documentation.
The download contains:
To deploy Universal Print printers via Microsoft Endpoint Manager, the steps are as follows:
The Universal Print printer provisioning tool is added as a very light background service on the Windows 10 device. When users sign in to their Windows 10 device, this background service receives a user login event notification. This event triggers a workflow that looks for the “printers.csv” file. When the file is found, printers from the file are added one-by-one to the Windows 10 device
When creating the “printers.csv” file, you can specify one printer as the default printer. If the policy to let Windows manage the default printer is turned off on the user’s Windows 10 device, then corresponding printer in “printers.csv” is set as default printer on their device.
More detailed instructions on how to use the tool can be found in the Universal Print documentation.
We hope you will download and try the Universal Print printer provisioning tool today—and we would love to hear your feedback on how we can make this tool even better. This is just the first step and we hope it will help you evaluate the Universal Print public preview for your organization.
Please let us know what you think by leaving a comment in the Universal Print Tech Community!
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