WhiteBoard - reuse

[Maarten Wiel, van de]

Hi,

I'm quite new to tech community, so I hope this post is in the right section.

Is it possible to re-user a whiteboard in a Skype conversation?

Let's say you start a conversation, add the whiteboard to it, use it. But you want to discuss it the next day with one more colleague. It would be wonderful to go back to that same whiteboard.

Many thanks for your reply.

Maarten

[#2]

Hi Maarten,

You can only save your whiteboard to Onenote or as png file and share the note/file in a new meeting. The whiteboard stays only active in currently active conference, or you don't close the conference.

Also the whiteboard can be archived if you need it in the future. You need to install the archiving role.

Greetings,

Erdem

[#3]

Hi Erdem,
Thanks for your reply.

Archiving Role.. Sounds like something which should be enabled within O365 somewhere. Do you perhaps have an example on how to enable this?
Thanks in advance!

Greetings,
Maarten

[#4 · Accepted solution]

Hi Maarten,

This is standard enabled in O365. See technet: https://technet.microsoft.com/en-us/library/skype-for-business-online-meetings.aspx

Meeting Content Retention

Customers using Skype for Business Online can upload content to a Skype for Business meeting as attachments, such as PowerPoint presentations, OneNote files, and other files. The retention period for content that has been uploaded to a meeting is as follows:

• One-time meeting   Content is retained for 15 days starting from when the last person leaves the meeting.

• Recurring meeting   Content is retained for 15 days after the last person leaves the last session of the meeting. The retention timer resets if someone joins the same meeting session within 15 days. For example, assume a Skype for Business meeting is scheduled to occur on a weekly basis for one year, and a file is uploaded to the meeting during the first instance. If at least one person joins the meeting session every week, the file is retained in Skype for Business Online servers for the entire year plus 15 days after the last person leaves the last meeting of the series.

• Meet Now meeting   Content is retained for 8 hours after the meeting end time.

Note:

If a user is unlicensed or disabled in ActiveDirectory (that is, if msRTCSIP-userenabled=False) with DirSync, and is then re-licensed or reenabled, meeting content is not retained.

Meeting Expiration

Users can access a specific meeting after the meeting has ended, subject to the following expiration time periods:

• One-time meeting   Meeting expires 14 days after the scheduled meeting end time.

• Recurring meeting with end date   Meeting expires 14 days after the scheduled end time of the last meeting occurrence.

• Meet Now meeting   Meeting expires after 8 hours.

Greetings,

Erdem

[#5]

Thanks once again Erdem. 

I tested it, and it works awesome.

I created a meeting request > Joined that meeting > Created a whiteboard > Drew some random stuff > Closed that meeting > Rebooted > Rejoined that meeting > Same content is still there.

This is exactly what I wanted, just didn't know it was this easy :)

Greetings,

Maarten

[#6]

Hi Maarten,

Glad to hear that it worked :)

Greetings,

Erdem

[#7]

It has been more than a year on this one...has anyone figured out how to simply have a whiteboard drawing on the Surface Hub available to reopen later on the Surface Hub and continue drawing?

I know you can "share" it to save as jpg or onenote file and I can save it to onedrive. But seems odd that I just can't save it to one drive and reopen it on the exact same hub the next day to continue. Feel like I'm missing something basic here.

Any ideas?

Thanks!

Bart