Versioning, Sync and Storage in SharePoint/OneDrive

%3CLINGO-SUB%20id%3D%22lingo-sub-2697872%22%20slang%3D%22en-US%22%3EVersioning%2C%20Sync%20and%20Storage%20in%20SharePoint%2FOneDrive%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-2697872%22%20slang%3D%22en-US%22%3E%3CP%3EWe%20have%20noticed%20a%20few%20issues%20the%20way%20Microsoft%20is%20creating%20any%20version%20of%20the%20documents%20and%20consuming%20the%20allocated%20tenant%20storage.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EHere%20is%20what%20I%20did%3A%3C%2FP%3E%3CP%3EI%20create%20a%20new%20document%20in%20a%20version%20enabled%20document%20library%20in%20an%20SPO%20Teamsite(with%20Group)%20and%20sync%20the%20same%20document%20library%20to%20my%20desktop%20using%20OneDrive%20desktop%20app.%20I%20co-author%20on%20the%20document%20with%20other%20users.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EProblem%201%3C%2FP%3E%3CP%3EDuring%20Co-authoring%2C%20SharePoint%20creates%20multiple%20versions%20of%20the%20document.%20Every%20version%20of%20the%20document%20is%20consumed%20from%20the%20total%20storage%20quota%20allocated%20on%20the%20SPO%20site.%20If%20a%2050%20MB%20document%20has%20500%20versions(the%20default%20document%20library%20limit)%2C%20it%20would%20consume%2025%20GB%20from%20the%20Site%20storage%20quota.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EProblem%202%3C%2FP%3E%3CP%3EFor%20every%20change%20in%20the%20document%2C%20OneDrive%20is%20downloading%20the%20full%20file%20to%20desktop%20instead%20of%20only%20the%20changes%20in%20the%20document.%26nbsp%3B%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3ENote%3A%20The%20upload%20of%20the%20change%20in%20document%20is%20working%20as%20expected.%20It%20is%20only%20uploading%20the%20change%20and%20not%20the%20full%20document.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-LABS%20id%3D%22lingo-labs-2697872%22%20slang%3D%22en-US%22%3E%3CLINGO-LABEL%3EOffice%20365%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3Eonedrive%20sync%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3ESharePoint%20Online%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3Eversioning%3C%2FLINGO-LABEL%3E%3C%2FLINGO-LABS%3E
New Contributor

We have noticed a few issues the way Microsoft is creating any version of the documents and consuming the allocated tenant storage.

 

Here is what I did:

I create a new document in a version enabled document library in an SPO Teamsite(with Group) and sync the same document library to my desktop using OneDrive desktop app. I co-author on the document with other users.

 

Problem 1

During Co-authoring, SharePoint creates multiple versions of the document. Every version of the document is consumed from the total storage quota allocated on the SPO site. If a 50 MB document has 500 versions(the default document library limit), it would consume 25 GB from the Site storage quota.

 

Problem 2

For every change in the document, OneDrive is downloading the full file to desktop instead of only the changes in the document. 

 

Note: The upload of the change in document is working as expected. It is only uploading the change and not the full document.

 

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