UPDATE: Create Office 365 Groups with team sites from SharePoint home moving beyond First Release

Microsoft

We recently completed the worldwide rollout for Office 365 Groups getting full-powered SharePoint team sites at the end of January 2017.  Our next step is to now bring the ability to create SharePoint team sites connected to Office 365 Groups from SharePoint home beyond First Release. This next phase of rollout will begin today, and is expected to reach all customers worldwide over the next month. We also wanted to share some of the additional capabilities we’ve added to group-connected team sites since we first began roll out to First Release.

Create Office 365 Group-connected team sites from SharePoint homeCreate Office 365 Group-connected team sites from SharePoint home

No matter where you create an Office 365 Group from – whether SharePoint, Outlook, Microsoft Teams, Yammer, or elsewhere – you consistently get the full collaborative power of a connected SharePoint Online team site among the other services groups provides (shared inbox, shared calendar, Planner plan, team notebook, and more).

 

This move beyond First Release includes the capabilities described in our November blog post:

  • Fast creation of sites connected to Office 365 Groups from the SharePoint home page
  • Editable team site home pages that look great at your desk and on your phone
  • Modern creation panels for new libraries and lists
  • In-place navigation editing
  • Site settings panels for editing site information and site permissions
  • Modern page creation in classic sites
  • Admin controls for team site creation

The site permissions panel listed above has been enhanced to include options for adding members to the site’s Office 365 Group or simply sharing only the team site without providing access to other group resources.

 

The panel is intended to provide simple permissions management, but also includes a link to ‘Advanced permission settings’ for site owners that have a need to do things like add custom SharePoint permissions & mappings.

Site permissions management panelSite permissions management panel

 

Note this panel also allows you to add users or groups to the ‘Site Visitors’ permissions group, so it is easy to provide read-only access to the site.  All you need to do is add a new person or group via the ‘Invite people’ button, and then change their permission level to ‘Read’.  The user or group’s permission level determines which permission group they appear under – those with ‘Read’ permission will appear in the ‘Site Visitors’ category.

 

Changing permission levels directly in panelChanging permission levels directly in panel

 

Managing group-connected team sites

Since new team sites are connected to Office 365 Groups, managing them involves possible interactions with Office 365 Group settings in addition to those provided by SharePoint.  Examples include settings that apply to groups such as whether group creation is allowed in the tenant, which users are permitted to create groups, usage guidelines URL or group classification labels. Once the group-connected site is created, management of the site is likewise split between Azure Active Directory (AAD) PowerShell cmdlets and the SharePoint Online Management Shell.  Anything dealing with creation, deletion, un-delete (restore) or membership happens through AAD.  SharePoint-specific management, such as storage quota and link sharing policies, take place using the SharePoint management tools.

 

For governing modern site creation, this support page details the administrative controls, but is useful to summarize the relationship between a group’s policy settings and how the SharePoint ‘Create site’ experience behaves.  By default, if group creation is enabled in the tenant, the ‘Create site’ command will appear on SharePoint home, and if a user is permitted to create groups they will get the site creation experience.  If the user is *not* permitted to create groups, they will get the classic self service provisioning experience that results in the creation of a subsite.  The table below describes how the combination of group and site creation settings work together:

 image.png

  * The current user is considered to have group creation permissions if the AAD property EnableGroupCreation is true, or it is false but the user is a member of the security group assigned to the GroupCreationAllowedId AAD property.   

** Site creation is enabled via SharePoint Admin Center under Site creation settings:

Site creation settings in SharePoint Admin CenterSite creation settings in SharePoint Admin Center 

In addition to managing site creation, we are also enabling the SharePoint Online PowerShell cmdlets to administer modern, group-connected site collections.  This means that modern team site collections can now be enumerated with the Get-SPOSite cmdlet with the following example:

 

              Get-SPOSite -Template GROUP#0 -IncludePersonalSite:$false

 

Most parameters for these site collections can also be set using the Set-SPOSite cmdlet, with the exception of those that would result in breaking connection with their corresponding Office 365 Group (e.g. you cannot set the Owner property using this cmdlet – you would need to set the Group’s owners via AAD).  Please refer to the respective documentation for each of the above cmdlets for additional details.  For more information on using PowerShell to manage Office 365 Groups, this article may be helpful as well.

 

What else is new?

In addition to the above, this phase of the rollout includes a couple of previously unannounced capabilities.

 

The first is a group membership management experience that lives in SharePoint itself.  Now, when you click on the member count of the group in the site header, you will be presented with a new group membership panel that allows you to add members and change their roles between owners and members, or remove them outright.  Users will no longer need to jump to Outlook to manage the group’s membership.

Group membership management panelGroup membership management panel 

 

The second is Content Type Hub syndication – modern sites can now consume content types that have been published from a central content type hub.  We heard feedback that this is an important feature to enable, and we are including it in this rollout.

 

As noted above, this rollout will take place over the course of a few weeks.  We are very excited for you to take advantage of modern, connected team sites and look forward to any feedback or questions you may have.  As always, please ask in a reply to this thread. 

 

Thanks,
Tejas

76 Replies

Hi @Deleted - for more information on the admin site creation settings check out this help article: 

https://support.office.com/en-us/article/Manage-site-creation-in-SharePoint-Online-e72844a3-0171-47c9-befb-e98b23e2dcf9?ui=en-US&rs=en-US&ad=US 

 

The purpose of the first link - modern or classic is to support those who want to restrict O365 group creation to a subset of users (so those not in that group would get the classic option to create a team site subweb) - but unless this restriction is set (see article above for details on setting these AAD properties) the form will default to creating a modern, group-connected team site collection.  

 

It will soon - we are working to ensure these different entry points adhere to same admin policy settings - like naming, classification, sharing, etc.

My Site Permissions Menu does not yet look like this..

 

I only have the option to Invite People 

and  Advanced Permissions Settings

 

Is this something thats still in rollout? or do i have to change something as an adminsitrator?

 

Changing permission levels directly in panel

 

Hi,

 

Do you see this from an old site or a newly created team site?  I think only new created team site has the new look, the old sites which you created in the past were still the old look.


@Jan Tibell wrote:

My Site Permissions Menu does not yet look like this..

 

I only have the option to Invite People 

and  Advanced Permissions Settings

 

Is this something thats still in rollout? or do i have to change something as an adminsitrator?

 

Changing permission levels directly in panelChanging permission levels directly in panel

 


We don't have it either. All "old" group sites.

All sites im talking about are Group-Connected Sharepoint Team Sites (created by creating a Office 365 Group) . Does not matter if they are brand new or if the group is a year old. 

 

Still no way for me to manage the different permission levels in the Site Permissions panel

I speculate they are trying to see if they can deprecate the ability to have custom permission levels with the modern SharePoint

We have to stay vocal about it. We use them quite frequently. Modern SharePoint is great for basic team collaboration but it becoming less useful for lightweight custom "mini apps" IMO

The updated permissions panel should be available to all customers for group connected site collections.  At present, the panel will appear for Site Owners.  It seems like you *are* seeing the panel but it is only showing you the Invite people button and the link to advanced permissions?  Or are you not seeing the panel at all?

The side panel is there, but the middle section with the expandable site owner, members and visitors is not there yet.

If you go to Advanced permission settings (i.e. user.aspx), do you see the 3 default SP Groups (i.e. Foo Group Owners, Foo Group Members, Foo Group Visitors)?  If so, are there any entries under the Members SP Group?

Hi,

yes I see the default groups.
* owners is empty (though I'm supposed to be the owner)
* members has the Group itself as a member
* visitors is empty

That is definitely odd (and unexpected) behavior.  Would you mind opening up a support ticket with us, so that we can investigate further?


@Tejas Mehta wrote:

That is definitely odd (and unexpected) behavior.  Would you mind opening up a support ticket with us, so that we can investigate further?


Could you please specifcy what exactly is unexpected so I could check out other groups within our ORG?

Should single username be listed under owners?

Should the group itself not be listed under members?

@Ivan Unger @Tejas Mehta

I can confirm that, in all Groups:

  1. Single owners are not listed under Owners, which is empty. This happens both in Private Groups and in Public Groups.
  2. The group itself is listed under Members. This happens both in Private Groups and in Public Groups. Additionally, in Public Groups, "Everyone except external users" is listed too.

Always assumed this is the default and correct behavior...

The expected behavior is this:

1) All groups should have 3 default SP Groups: Owners, Members, Visitors

2) Within the Members SP group, the group's member claim should appear

3) Within the Owners SP group, you will see it empty by default as the group's owner claim is hidden in the UX

4) For public groups, you will see 'Everyone except external users' claim in the Members SP group

5) If the default SP groups are present, the three permission buckets (Owners, Members, Visitors) should be visible in the permissions panel --> this is what I'm referring to as odd behavior as it seems the above items appear to be right from your description.

Wow! Thank you very much @Tejas Mehta!

These questions have hovered in the community for months: finally we have a clear and authoritative response.

I am going immediately to bookmark this thread!

Okay, I only have 2 sites where these buckets are visible, and thats for classic sharepoint sites that I have "manually modernized". All sites that are connected to groups do not show these buckets.

Ivan, would you mind opening a support ticket?  We'd love to help investigate.

 

Thanks,

@Tejas Mehta is this expected behavior documented in the support articles anywhere? If not, can we get it there? :)

Thx! Let me know if you are interested in some details.