Aug 15 2018 08:33 AM
Hello,
I was going through the permissions article. It explains Limited Access as
Limited Access | Enables a user or group to browse to a site page or library to access a specific content item when they do not have permissions to open or edit any other items in the site or library. This level is automatically assigned by SharePoint when you provide access to one specific item. You cannot assign Limited Access permissions directly to a user or group yourself. Instead, when you assign edit or open permissions to the single item, SharePoint automatically assigns Limited Access to other required locations, such as the site or library in which the single item is located. |
As per my experience, It technically doesn't grant any permissions. Even if a user or group is specified limited, the user won't have access to anything. For example, user won't be able to access item or library (for which user is granted access) using the site home page or regular site navigation.
Since, limited access show up at site level. What resources does it make available for the user?
Thank you.
Aug 15 2018 10:38 PM
good question. I guess it makes it possible to go to a library or file only without seeing the site itself but could be wrong here
Aug 20 2018 10:06 AM
SolutionHi @Bhavpreet Bains,
As the article describes, "Limited Access" permission doesn't actually give the user the ability to see those items but is instead used under the covers to make things work (rendering the user experience, etc.) Hope that helps!
Stephen Rice
OneDrive Program Manager II
Dec 02 2020 05:51 AM
We are finding that we have a library with a OneNote notebook in it. Custom permissions limit the library to just the Site Owners (SP Group), then at the Notebook level, custom permissions to limit to Site Owners (SP Group), Site Members (SP Group). But we're hearing that a few users who do not have access are able to see the library AND the Notebooks listed. If they click on it, then they are then blocked access. Our wonder is that they shouldn't see the library at all. Now we have discovered that these people do appear in the Limited Access group because item level files have been shared with them. Is this why they can see, but not access the Notebooks? What happens if we remove them from the Limited Access group, does that break their item level access?
May 11 2021 05:07 PM
Oct 04 2021 03:40 PM - edited Oct 04 2021 03:50 PM
@GirlFlyingkrh , Doesn't it have the banner in advanced site permissions that tells you to click to see the specific items with limited access permissions?
eg. https://contoso.sharepoint.com/teams/TeamName/_layouts/15/user.aspx
(substituting your tenant name, teams URL prefix, and team name)
Mar 14 2022 07:41 AM - edited Mar 14 2022 07:42 AM
Though I wish it had a different name. Maybe something like "specific access", since it grants access to specific resources?
It would make it easier to explain to site owners using check permissions that "limited access" does NOT mean their access (or their users) has been limited.