Mar 01 2018 07:40 AM
Pretty sure something is broken here.
Need to share an individual list item to a tenancy user who has no access the list. It sends the email successfully, but the user get a access denied.
Strange because if it was a document library, then everything works perfectly.
Can anyone confirm this behaviour?
Mar 01 2018 09:51 AM
Mar 01 2018 10:34 AM
Mar 01 2018 04:01 PM
The question is about a Custom List not a Document Library. And it is Modern Experience.
Mar 01 2018 04:05 PM
Christopher - Are you sure? Here is a MS support article Share a list item in SharePoint Online Updated October 31, 2016.
Mar 01 2018 10:09 PM
Mar 02 2018 03:28 AM - edited Mar 02 2018 03:31 AM
Hi again Christopher. Thanks very much for your time to look at this. I guess I have accepted that something is broken; just want to confirm that it's a MS problem and not something I'm missing.
List item before sharing...
Here is the sharing process using the SP Share button....
Everything you say is the same as what I experience. From the "sharer" pov, everything looks to have worked. The item permissions are changed to include the new share. Here I have shared with one internal employee and one external guest.
List item after sharing....
Everything seems to have worked. However - the recipient receives the notification email but cannot open the item. This goes for internal and external users.
Mar 03 2018 04:24 PM
Mar 04 2018 11:16 PM - edited Mar 04 2018 11:17 PM
Standard custom list. No approval, item level permissions, versions, etc.
The List URL:
https://mydomain.sharepoint.com/sites/cc/projects/client/Lists/Timesheet
The list item URL:
https://mydomain.sharepoint.com/sites/cc/projects/client/Lists/Timesheet/DispForm.aspx?ID=139
What is sent when I use Share: Specific people (the bit on the end is different every time I share):
https://mydomain.sharepoint.com/sites/cc/projects/client/Lists/Timesheet/DispForm.aspx?ID=139&e=DiZx...
Mar 05 2018 08:31 AM
SolutionI just tested out your scenario on mine and it works. Can you see if you have this site/site collection feature on?
Mar 05 2018 04:09 PM
Christopher - you are a legend !!!!
I knew it would be something simple. The Site Collection feature, Limited-access user permission lockdown mode needs to be NOT active and everything works well.
But....I remember a few years ago I needed to make it Active for another reason (which I have forgotten). I just remember it was very important at the time. Something about 'pages' I think.
Can you perhaps present some pros and cons for the Limited-access user permission lockdown mode being either Active or Inactive? I don't really understand it, and the description in Site Settings is not clear.
Mar 05 2018 04:32 PM
Jun 13 2019 10:46 AM
@Mike Fairley It appears as of an update April 24th, 2019 that we can no longer share individual list items. https://support.office.com/en-us/article/share-a-list-item-in-sharepoint-c270ccaf-89a2-4f7e-874a-5da...
Aug 17 2020 06:15 AM
Hi Mike
This is exactly what I needed!
Thanks
Dave
Mar 05 2018 08:31 AM
SolutionI just tested out your scenario on mine and it works. Can you see if you have this site/site collection feature on?