Oct 23 2023 11:19 PM
Oct 23 2023 11:19 PM
I'm going to setup new SharePoint on Commercial Cloud for a connection of ~1300 users mostly for document management. I am wonder if there are any best practice about choosing the system software and hardware sizing. I'm glad to hear all idea and comment.
Oct 24 2023 07:31 AM
Oct 25 2023 02:02 AM
@Omni_Knight if you literally only need SharePoint Online, Lists and OneDrive then the SharePoint Plan 1 at $5/user/month is a good starting point. But if that is too limiting then the Microsoft 365 Business Standard has more apps and is $12.50/user/month. You can try that one free for a month. There are then other business and enterprise plans which go up in cost but have more storage (e.g. E3 has 1Tb), features and many more apps. My company of 80,000+ is on E5 but it gives everything we need with the exception of any premium connectors for Power Automate and Power Apps which are always an add-on cost.
Microsoft Power Automate Community Super User.
Principal Consultant, SharePoint and Power Platform, WSP (and classic 1967 Morris Traveller driver)
Oct 26 2023 07:49 PM
Oct 26 2023 07:51 PM
Oct 26 2023 09:03 PM - edited Oct 26 2023 09:23 PMSolution
@Omni_Knight You are mistaken. The 25TB limit is per site collection.
So, if you were to go with F1 or F3 based on that table. The limit is 50 exabytes (25 TB x 2,000,000 site collections). With the number of users that you have, you would get 14 TB OOTB and then you can choose to purchase additional storage if you need to - Add more SharePoint storage to your subscription | Microsoft Learn.
Just make sure you have all your requirements ahead of time and know the features that come with each M365 plan such as security, compliance, etc.,
Consider hiring a consultant to implement best practices (implement a proper information architecture, security, governance, adoption, training, etc.,). Being able to store information online is one story, maintaining and keeping the environment secured is another.
Let me know :) I know a few people in the industry.
Oct 26 2023 09:14 PM
Oct 26 2023 09:22 PM - edited Oct 26 2023 09:40 PM
@Omni_Knight Correct. My mistake on that calculation - 14TB. Your tenant will have a max of 14TB for SharePoint. When you create a site collection, there is an entry to configure the max storage you want to have per site collection. The default site collection setting for max storage is 25TB, but you cannot exceed your tenant max storage. In your case, 14TB OOTB.
To give you some context. Here is the SharePoint Admin Center in my DEV tenant with 25 licenses:
I just checked and I guess the default site collection size which is Auto.
I changed it to Manual and here is the default:
Oct 27 2023 02:25 AM
Oct 27 2023 06:12 AM - edited Nov 08 2023 08:00 PM