SharePoint/Powerapps/MS Flow custom solution - External Users

%3CLINGO-SUB%20id%3D%22lingo-sub-1037477%22%20slang%3D%22en-US%22%3ESharePoint%2FPowerapps%2FMS%20Flow%20custom%20solution%20-%20External%20Users%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-1037477%22%20slang%3D%22en-US%22%3E%3CP%3ELooking%20for%20feedback%20from%20the%20community.%3CBR%20%2F%3EWe%20have%20a%20scenario%20where%20we%20need%20to%20do%20performance%20evaluation%20for%20employees.%20These%20employees%20do%20not%20have%20license%20for%20SharePoint.%20We%20were%20contemplating%20creating%20an%20application%20using%20powerapp%2Fms%20flow%20and%20SharePoint%20list.%20Can%20these%20employees%20can%20be%20provided%20access%20to%20these%20form%20based%20application%20as%20external%20user%20and%20allow%20these%20users%20to%20fill%20the%20form%20and%20then%20be%20saved%20in%20a%20folder%20where%20only%20they%20and%20their%20manager%20can%20access%20it.%20Is%20this%20achievable%20for%20is%20there%20another%20way%20to%20accomplish%20what%20we%20are%20trying%20to%20achieve.%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-LABS%20id%3D%22lingo-labs-1037477%22%20slang%3D%22en-US%22%3E%3CLINGO-LABEL%3Ecustom%20application%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3Eexternal%20users%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3ESharePoint%20Online%3C%2FLINGO-LABEL%3E%3C%2FLINGO-LABS%3E%3CLINGO-SUB%20id%3D%22lingo-sub-1037548%22%20slang%3D%22en-US%22%3ERe%3A%20SharePoint%2FPowerapps%2FMS%20Flow%20custom%20solution%20-%20External%20Users%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-1037548%22%20slang%3D%22en-US%22%3ETechnically%20In%20all%20scenarios%20if%20they%20are%20employees%20of%20your%20org%20they%20need%20to%20be%20licensed.%20Since%20external%20users%20are%20non%20employees%20accessing%20your%20services%20they%20don%E2%80%99t%20require%20a%20license%20when%20it%20comes%20to%20SharePoint%20but%20powerapps%20do%20require%20external%20users%20to%20have%20their%20own%20license%20from%20their%20external%20tenant%20or%20you%20must%20assign%20a%20powerapps%20license%20for%20access%20to%20apps.%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-1040305%22%20slang%3D%22en-US%22%3ERe%3A%20SharePoint%2FPowerapps%2FMS%20Flow%20custom%20solution%20-%20External%20Users%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-1040305%22%20slang%3D%22en-US%22%3E%3CP%3Ethanks%20Chris.%20appreciate%20the%20feedback!%20%3CA%20href%3D%22https%3A%2F%2Ftechcommunity.microsoft.com%2Ft5%2Fuser%2Fviewprofilepage%2Fuser-id%2F869%22%20target%3D%22_blank%22%3E%40Chris%20Webb%3C%2FA%3E%26nbsp%3B%3C%2FP%3E%3C%2FLINGO-BODY%3E
Occasional Contributor

Looking for feedback from the community.
We have a scenario where we need to do performance evaluation for employees. These employees do not have license for SharePoint. We were contemplating creating an application using powerapp/ms flow and SharePoint list. Can these employees can be provided access to these form based application as external user and allow these users to fill the form and then be saved in a folder where only they and their manager can access it. Is this achievable for is there another way to accomplish what we are trying to achieve.

2 Replies
Technically In all scenarios if they are employees of your org they need to be licensed. Since external users are non employees accessing your services they don’t require a license when it comes to SharePoint but powerapps do require external users to have their own license from their external tenant or you must assign a powerapps license for access to apps.

thanks Chris. appreciate the feedback! @Chris Webb