Feb 12 2021 11:04 AM
Feb 12 2021 12:12 PM
It's totally possible. When checking the permission page, if some items doesn't have the same permission, it will be listed here
In the pop up you will see libraries that have separate permissions (part 1) and item that have separate permission in part 2
Now, please note that if the user doesn't have at least "read" access in the main permission, he will not be able to open the site ( but well direct link of document).
If you are scared, you can open from that page the permission and remove all the "unique permission".
In the meantime you can run a report from the "site usage" part
The bottom part is about sharing.
Feb 12 2021 03:31 PM
Feb 12 2021 11:22 PM
No you can create groupe from site setting/"people and group" also. (this option will not appear if connected to a group 365, simply append "_layouts/15/groups.aspx" at the end of your url)
In the site permission, if you create a group without assigning a permission role, it create a group with no access, not listed in the permission role.
For example in your site, if you go to the groups pages, you will see system group like "everyone" or "everyone except external user" , created by sharepoint, that you can use in the site, but it doesn't mean they have access to the site.
if you don't have, on the page "advanced permission", the following message "Some content on this site has different permissions from what you see here. Show these items.", there is no unique permission on the site.
Feb 13 2021 03:11 AM
Feb 13 2021 04:13 AM
To see all the groups available in site/site collection go to below URL:
https://tenant.sharepoint.com/sites/siteName/_layouts/15/groups.aspx
Replace tenant and siteName with your actual tenant & site name. Here you can see all the groups.
On site permissions page (https://tenant.sharepoint.com/sites/siteName/_layouts/15/user.aspx), you can only see the groups which have direct permissions assigned on site.
Hope this clarify your doubt.
Please click Mark as Best Response & Like if my post helped you to solve your issue. This will help others to find the correct solution easily. It also closes the item. If the post was useful in other ways, please consider giving it Like.
Feb 13 2021 04:19 AM
@ganeshsanap but I am still not understanding. my question is that if someone has created a unique group for a specific library, then why can't I see this library group in the site permissions page.
Also how do you create this separate library group then so it doesn't show on the main site permissions page?
Please detail out the exact steps.
Feb 13 2021 04:35 AM
@Taha_Rana Because those users does not have direct access on SharePoint "site". They only have limited access on site, as they have given permissions directly on document library.
You can see such permissions from site permissions when you click on Show users (see below image from "site permissions" page):
Also, you can create groups from "People and Groups" page (siteUrl/_layouts/15/groups.aspx). While creating group, if you are not assigning any permissions to the site then those groups will not be shown on "site permissions" page. See below "Create New Group" screenshot:
Please click Mark as Best Response & Like if my post helped you to solve your issue. This will help others to find the correct solution easily. It also closes the item. If the post was useful in other ways, please consider giving it Like.
Feb 13 2021 04:38 AM
@ganeshsanap oh okay, so you are saying that you can create many user groups, but as long as you untick all permission levels, they won't be shown in the main site permissions page correct?
secondly, if I have created such a group without ticking any permissions, then how in the library level I assign them unique permissions? can you show a picture for this please?
Feb 13 2021 04:46 AM
@Taha_Rana Yes, correct.
You can assign unique permissions like:
Please click Mark as Best Response & Like if my post helped you to solve your issue. This will help others to find the correct solution easily. It also closes the item. If the post was useful in other ways, please consider giving it Like.
Feb 13 2021 04:50 AM
@ganeshsanap okay thank you for explaining the first question! (I will try this out in the office and let you know my experience)
however with regards to the second question, how do I choose the level of permission to assign to that specific library group if initially when creating the group in the overall site permissions page, I unticked all of the levels? (I hope you understand what I am asking?)
Feb 13 2021 04:50 AM
@Taha_Rana Yes, correct.
You can assign unique permissions like:
Please click Mark as Best Response & Like if my post helped you to solve your issue. This will help others to find the correct solution easily. It also closes the item. If the post was useful in other ways, please consider giving it Like.
Feb 13 2021 04:54 AM
Feb 13 2021 04:55 AM
@Taha_Rana If you want to assign permissions to group at site level then you can go to "site permissions" page and then select Grant Permissions.
This is same process as you follow to assign permissions to individual users or other groups at site level.
Please click Mark as Best Response & Like if my post helped you to solve your issue. This will help others to find the correct solution easily. It also closes the item. If the post was useful in other ways, please consider giving it Like.
Feb 13 2021 04:59 AM
Feb 13 2021 05:00 AM - edited Feb 13 2021 07:02 AM
Solution
Yes, you need to search the group name, select it and below search you can see a dropdown where you can assign the permissions.
Please click Mark as Best Response & Like if my post helped you to solve your issue. This will help others to find the correct solution easily. It also closes the item. If the post was useful in other ways, please consider giving it Like.
Feb 13 2021 05:21 AM
Feb 13 2021 05:00 AM - edited Feb 13 2021 07:02 AM
Solution
Yes, you need to search the group name, select it and below search you can see a dropdown where you can assign the permissions.
Please click Mark as Best Response & Like if my post helped you to solve your issue. This will help others to find the correct solution easily. It also closes the item. If the post was useful in other ways, please consider giving it Like.