SharePoint Online Audit for Site Owners

[jean090681]

Hello Everyone,

This is a general question about SharePoint Online Audit/reporting for Site Owners

As a Site Owners What ability do we have to audit who has been given access to files and folders on the SharePoint site? This doesn’t pertain to the actual list of SharePoint site members, but rather to files and folders that have been shared outside externally 

[#2 · Accepted solution]

You can run reports as detailed here: https://docs.microsoft.com/en-us/sharepoint/sharing-reports

Problem is, you can only run it for the current user. If you want to run it for the entire org, you have to create your own reporting. Here's a sample script I made about reporting external sharing for all ODFB drives: https://practical365.com/clients/onedrive/reporting-on-onedrive-for-business-shared-files/

[#3]

@jean090681 

I suspect that the user would need to be a site collection admin to get a true picture of the site permissions from that report. For example if a secure area had been setup that the site owner did not have access. 

From a purely end user point of view that report is probably the best bet. 

[#4]

Hi all,

The sharing report that @Vasil Michev mentioned should accomplish what you are looking for. It is available to Site administrators and outputs a CSV file containing every unique shared item. It works on a per-site basis. Hope that helps!

Stephen Rice

Senior Program Manager, OneDrive