SharePoint list - Append Changes to Existing Text - View Entries not displaying as expected

%3CLINGO-SUB%20id%3D%22lingo-sub-1640135%22%20slang%3D%22en-US%22%3ESharePoint%20list%20-%20Append%20Changes%20to%20Existing%20Text%20-%20View%20Entries%20not%20displaying%20as%20expected%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-1640135%22%20slang%3D%22en-US%22%3E%3CP%3EI%20am%20using%20SharePoint%20Online%2C%20and%20would%20like%20to%20use%20the%20%22Append%20Changes%20to%20Existing%20Text%22%20functionality%20in%20a%20%22Multiple%20Lines%20of%20Text%22%20column%20to%20record%20timestamped%20notes%20(following%20the%20instructions%20set%20out%20%3CA%20href%3D%22https%3A%2F%2Fsharepointmaven.com%2Fhow-to-track-comments-with-append-changes-functionality-in-sharepoint-list%2F%22%20target%3D%22_blank%22%20rel%3D%22noopener%20nofollow%20noreferrer%22%3Ehere%3C%2FA%3E).%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EI've%20set%20up%20a%20column%20called%20Notes%3A%3C%2FP%3E%3CP%3E%3CSPAN%20class%3D%22lia-inline-image-display-wrapper%20lia-image-align-inline%22%20image-alt%3D%22SPOListNewEntries01.PNG%22%20style%3D%22width%3A%20999px%3B%22%3E%3CIMG%20src%3D%22https%3A%2F%2Ftechcommunity.microsoft.com%2Ft5%2Fimage%2Fserverpage%2Fimage-id%2F216847iA27E225F6A80CE7E%2Fimage-size%2Flarge%3Fv%3D1.0%26amp%3Bpx%3D999%22%20title%3D%22SPOListNewEntries01.PNG%22%20alt%3D%22SPOListNewEntries01.PNG%22%20%2F%3E%3C%2FSPAN%3E%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EWhen%20I%20click%20on%20the%20View%20Entries%20link%2C%20I%20expect%20to%20see%20only%20the%20notes%20added%20to%20that%20column.%26nbsp%3B%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EInstead%2C%20I%20see%20all%20metadata%20for%20that%20list%20item%3A%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3E%3CSPAN%20class%3D%22lia-inline-image-display-wrapper%20lia-image-align-inline%22%20image-alt%3D%22SPOListNewEntries02.PNG%22%20style%3D%22width%3A%20400px%3B%22%3E%3CIMG%20src%3D%22https%3A%2F%2Ftechcommunity.microsoft.com%2Ft5%2Fimage%2Fserverpage%2Fimage-id%2F216848iE1B6A7D2DC68E1EB%2Fimage-size%2Fmedium%3Fv%3D1.0%26amp%3Bpx%3D400%22%20title%3D%22SPOListNewEntries02.PNG%22%20alt%3D%22SPOListNewEntries02.PNG%22%20%2F%3E%3C%2FSPAN%3E%3C%2FP%3E%3CP%3EIs%20there%20a%20way%20to%20configure%20this%20view%20so%20that%20I%20only%20see%20the%20Notes%20column%20entries%20when%20I%20click%20on%20the%20View%20Entries%20link%3F%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-LABS%20id%3D%22lingo-labs-1640135%22%20slang%3D%22en-US%22%3E%3CLINGO-LABEL%3ELists%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3EMicrosoft%20Lists%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3ESharePoint%20Online%3C%2FLINGO-LABEL%3E%3C%2FLINGO-LABS%3E%3CLINGO-SUB%20id%3D%22lingo-sub-1642526%22%20slang%3D%22en-US%22%3ERe%3A%20SharePoint%20list%20-%20Append%20Changes%20to%20Existing%20Text%20-%20View%20Entries%20not%20displaying%20as%20expected%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-1642526%22%20slang%3D%22en-US%22%3E%3CP%3E%3CA%20href%3D%22https%3A%2F%2Ftechcommunity.microsoft.com%2Ft5%2Fuser%2Fviewprofilepage%2Fuser-id%2F784004%22%20target%3D%22_blank%22%3E%40RyanMcConville%3C%2FA%3E%26nbsp%3B%3C%2FP%3E%3CP%3EClicking%20on%20the%20%22View%20Entries%22%20I%20believe%20takes%20you%20to%20the%20specific%20ViewForm.aspx%2C%20which%20would%20include%20all%20the%20information%20from%20previous%20edits.%26nbsp%3B%20The%20other%20forms%20(from%20memory)%20are%20NewForm.aspx%20and%20EditForm.aspx%26nbsp%3B%20%26nbsp%3B%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EWhat%20you're%20after%20is%20a%20way%20to%20view%20just%20the%20multiple%20line%20column%20within%20this%20form%2C%20which%20I%20don't%20believe%20can%20be%20done.%26nbsp%3B%20I%20suspect%2C%20that%20with%20some%20thought%2C%20a%20PowerAutomate%20flow%20could%20be%20whistled%20up%20that%20may%20achieve%20something%20similar%20to%20what%20you're%20after%20but%20I%20doubt%20it%20would%20be%20an%20elegant%20solution.%3C%2FP%3E%3C%2FLINGO-BODY%3E
New Contributor

I am using SharePoint Online, and would like to use the "Append Changes to Existing Text" functionality in a "Multiple Lines of Text" column to record timestamped notes (following the instructions set out here).

 

I've set up a column called Notes:

SPOListNewEntries01.PNG

 

When I click on the View Entries link, I expect to see only the notes added to that column. 

 

Instead, I see all metadata for that list item:

 

SPOListNewEntries02.PNG

Is there a way to configure this view so that I only see the Notes column entries when I click on the View Entries link?

2 Replies

@RyanMcConville 

Clicking on the "View Entries" I believe takes you to the specific ViewForm.aspx, which would include all the information from previous edits.  The other forms (from memory) are NewForm.aspx and EditForm.aspx   

 

What you're after is a way to view just the multiple line column within this form, which I don't believe can be done.  I suspect, that with some thought, a PowerAutomate flow could be whistled up that may achieve something similar to what you're after but I doubt it would be an elegant solution.

@Steven Andrews

Thanks for your response. I'll investigate whether I can achieve what I want here with a PowerApps form or Microsoft Lists (the Comments feature is a possible alternative).