Feb 15 2018 12:10 PM
We have a requirement to expire news posts, but we would like keep them for later as archives.
Removing a post actually removes the page in Pages library:
Is there a way to un-promote a Page from the News 'feed', without deleting?
Feb 15 2018 12:13 PM
Yup go to site pages, then more menu, and unpublish. This might be a newer SharePoint build, but that's where it is on my tenant.
Feb 15 2018 12:20 PM
Feb 15 2018 12:25 PM
Feb 15 2018 03:12 PM
SolutionYou can change the promoted state to 0, which makes the site a "regular" site page, not a News page. To do that you first have to expose Promoted State in a view (choose a flat view to make it easier to edit). (Use the + in the library view and then select Promoted State and be sure to press Apply.) Once you ahve exposed the column, you can change the order by editing the view.
Then, in quick edit, change promoted state from 2 (news) to 0 (site page). I think the challenge with this approach is that the page still exists and it can still be found in search and you now have it mixed in with "regular" site pages. You could also add a column to Site Pages and "tag" the page as Archive or something like that - but unless you un-publish, it will still be visible in search.
Feb 15 2018 06:39 PM
Feb 16 2018 04:35 AM
Feb 16 2018 06:36 AM
Yes, we want it in search, we want users to be able to look back at the past news, or at least that is how it works now in our current instance.
We also keep everything and might need to think about letting old news 'go away'...
I will look into FLOW to unpublish by changing that column from 2 to 0.
thanks
Feb 16 2018 06:38 AM
Feb 16 2018 06:49 AM
Same here. I was able to add the Promoted State, but when I click Quick Edit, it removes that column from the view (as if it was read only). It removed the Number of comments and likes columns too.
Feb 16 2018 06:52 AM
For 90% of the items, allowing rotation would work, but there are current news that our client only wants to display for a day, then remove it. (never simple), so we will look into a small Flow to pause until expiration Date, then set 2 to 0.
Feb 16 2018 06:56 AM
Saving the view kept the columns in view for future, but as Christopher mentioned, that removes the quickedit button.
Jun 19 2018 09:13 AM
If you are adding the PromotedState to the ByAuthor view, you will not get the Quick Edit, since Quick edit will not show up on view with Grouped items. You should first select the All Items view, then add the PromotedState, then save your view to something new.
Also note that I do not thin that the Promoted State is working any more for news articles, at least on a communications site I am working on. I have changed Pages to PromotedState=0, however they still show up in my news reel. The only way to hide them is to unpublish or delete. I have also recently noticed issues with the Highlighted Content web part also and it's query rules.
Jun 19 2018 09:42 AM
Jun 19 2018 10:29 AM
Thanks for the insight Chris, do you happen to have a link that discusses this more in detail? I had to re-align a few things recently due to this issue going on and any info from MS would be helpful.
I am hoping that they improve the Highlighted Content web with changing the ability on controlling the look and feel. I had to recently write an extension to hide something on that web-part that I wish I could remove out of the box.
Jun 19 2018 10:49 AM
Aug 23 2018 12:48 PM
@Jonathan Herschel I know I'm late to the party with this suggestion, and you've probably moved on from that immediate client need. But here's an alternative approach that may help folks with this same issue.
There are certain News articles that are important and need more visibility than a normal article. Maybe they're reminders for an important company event or deadline, and you want them front & center up to a certain date--but after the date passes, you no longer want to promote them. They're regular news articles in every way, except they need to be highlighted for a while.
By changing their Promote state, they will no longer appear in the consolidated news archive which is a valuable historical reference of all news. I would like to retain all news there, unfortunately changing the promote property will remove them from this feature of the SharePoint home page.
This alternative approach is to add 2 Metadata fields for the Contributor to use only on items they wish to Highlight. One field flags if they wish to highlight, the second is a date field for them to define the expiration date for the highlight. Then use the Highlighted Content web part to filter these items and reveal them with either the "Cards" view or the "Carousel" view. I've titled the web part "Don't Miss News"
HERE'S THE STEPS:
EXTRA TIPS:
Once you experience this highlight technique, you'll likely find lots of ways to use it, I know I have. So here's a couple extra tips so you can get more distance from it.
You can do this with 1-off columns, but I like to use this "Highlight" technique for lots of things throughout my SharePoint ecosystem, so I have created the columns as Site Columns on all my sites. Additionally, for the Yes/No Highlight field, I prefer to use a Managed Metadata field with a simple term set of "Highlight" and "Don't Highlight" as the options. This gives me more options when using the new Metadata Properties features, which don't work with the Boolean Yes/No field today. I just find I get more "bang for the buck" as the descriptions are more clear to contributors, and I can use it for additional functionality.
Cheers!
Sep 05 2018 06:43 AM - edited Sep 05 2018 06:56 AM
Hi Susan et al,
Is there a recommended way to turn on a retention , or rather a disposition , policy for news articles ?
i.e. so that they will automatically be deleted e.g. after 2 years?
In SP Online - Do the retention policies need to be first set in the Security and Compliance Centre; where we define a "label" with "no , just delete content that's older than" checked and specify 2 years.
Then we apply the label to the "site pages" library in the Comms site?
Thanks,
Colm
Sep 05 2018 02:50 PM
Hi Colm,
You can definitely do this. Define your label in the Security & Compliance Center with the retention setting to delete after 2 years. If you want it to only apply to news articles then it's best to base it on when it was labeled rather than when it's created. This is because you only want to apply the label to new articles and not necessarily ALL site pages. You will leave it up to the end-user to apply the label to the news article thru the SharePoint UI. (below)
You will need to publish the label to all site collection(s) you want to use the label. Although you *can* default the entire site pages library to have the label, if you only want the news article pages to be deleted after 2 years, you will need the end-user to manually apply the retention label to each news article page. Note: you cannot currently see the Label property in the new Page details property, you have to be in the Site Pages library, select the news page and apply the label from the information pane.
Hope that helps.
Joanne Klein
Feb 15 2018 03:12 PM
SolutionYou can change the promoted state to 0, which makes the site a "regular" site page, not a News page. To do that you first have to expose Promoted State in a view (choose a flat view to make it easier to edit). (Use the + in the library view and then select Promoted State and be sure to press Apply.) Once you ahve exposed the column, you can change the order by editing the view.
Then, in quick edit, change promoted state from 2 (news) to 0 (site page). I think the challenge with this approach is that the page still exists and it can still be found in search and you now have it mixed in with "regular" site pages. You could also add a column to Site Pages and "tag" the page as Archive or something like that - but unless you un-publish, it will still be visible in search.