Jul 28 2021 12:13 PM
Jul 28 2021 12:13 PM
We have created a SharePoint site for budgeting (oh what fun) but it will prevent the need to send files back and forth or setting up network locations to have the files stored. When saving files to SharePoint, initially I was concerned about the users having the ability to delete files so we solved that with enhanced permissions. Also, there was the concern of opening the file in the browser where the macros would not work (therefore the built in VBA coding for security of the file would not work), so we went into the SharePoint site and made it to where when they click on the file it will open in the Excel application. So I THOUGHT my concerns were dealt with until one of the Managers told me what they did was that they DOWNLOADED their file and wanted to know how to UPLOAD it again. Ideally, we do not want the users downloading as the file becomes "unsecure" on their computers.
I have looked around and found where I could go into Site Collection Admin and activate Collection features and then make a copy of the view only permission and add the edit feature. The problem is that when that happens the file will only open in the browser and the security VBA code does not work.
Ultimately need the users to be able to open in excel, modify the file, save the file but that is about it. No checking in / out, no deleting files or versions, not even adding files to the site/libraries. Really dont need them to be able to "Save as" in excel.
Thought about using the audit logs to show me who has modified files as under the custom it says you can see who downloaded but I downloaded a file, ran the audit report and I simply cannot "read" the log to see what it is talking about. Was hoping I could see something that could say file name and "download".
Right now we are combatting this by simply bluffing to the users saying we are monitoring and if we see a file downloaded or checked out, we will lock that user out and if it becomes too wide spread we will lock the site to the point they will need to make appointments to review files with one of the site owners and work on their files at that time.
However, would like to solve this correctly by limiting access and understand that this may require additional coding in the excel file (perhaps to disable the save as) but looking for any ways to work this on the SharePoint side so we can have the restricted use like view but still open in excel.
Any assistance is greatly appreciated.
Jul 29 2021 06:42 AM
Jul 29 2021 07:42 AM