SOLVED

Is it possible to populate data from SharePoint library into word?

%3CLINGO-SUB%20id%3D%22lingo-sub-2596598%22%20slang%3D%22en-US%22%3EIs%20it%20possible%20to%20populate%20data%20from%20SharePoint%20library%20into%20word%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-2596598%22%20slang%3D%22en-US%22%3E%3CP%3ETechnicians%20at%20our%20company%20use%20print-outs%20in%20their%20day-to-day%20work.%20They%20might%20use%20prior%20printouts%20if%20they%20can't%20see%20the%20new%20revision%20%23%20in%20SharePoint.%20Is%20there%20any%20way%20to%20auto-populate%20the%20SharePoint%20version%20%23%20in%20a%20word%20file%20other%20than%20manually%20putting%20updating%20the%20version%3F%20Similarly%2C%20is%20it%20possible%20to%20show%20the%20version%20%23%20in%20a%20column%20automatically%20without%20having%20to%20update%3F%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EThanks%26nbsp%3B%3C%2FP%3E%3CP%3EVj%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-LABS%20id%3D%22lingo-labs-2596598%22%20slang%3D%22en-US%22%3E%3CLINGO-LABEL%3EFile%20Data%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3ESharePoint%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3ESharePoint%20Online%3C%2FLINGO-LABEL%3E%3C%2FLINGO-LABS%3E%3CLINGO-SUB%20id%3D%22lingo-sub-2596740%22%20slang%3D%22en-US%22%3ERe%3A%20Is%20it%20possible%20to%20populate%20data%20from%20SharePoint%20library%20into%20word%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-2596740%22%20slang%3D%22en-US%22%3EThis%20is%20possible%20Today%2C%20but%20it%20can%20be%20a%20little%20tricky%20compared%20with%20how%20easy%20was%20in%20the%20previous%20versions%20of%20Word%20and%20SharePoint.%20A%20similar%20scenario%20using%20Document%20properties%20can%20be%20found%20here%20that%20might%20helo%3A%20%3CA%20href%3D%22https%3A%2F%2Fandrewwarland.wordpress.com%2F2020%2F09%2F21%2Fauto-populating-microsoft-word-templates-a-no-workflow-option%2F%22%20target%3D%22_blank%22%20rel%3D%22nofollow%20noopener%20noreferrer%22%3Ehttps%3A%2F%2Fandrewwarland.wordpress.com%2F2020%2F09%2F21%2Fauto-populating-microsoft-word-templates-a-no-workflow-option%2F%3C%2FA%3E%3CBR%20%2F%3E%3CBR%20%2F%3EPower%20Automate%20Flow%20this%20is%20something%20that%20could%20be%20achievable%20since%20you%20can%20modify%20with%20Power%20Automate%20the%20properties%20of%20a%20file%20and%20you%20can%20use%20later%20those%20properties%20in%20the%20document%20itself.%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-2606730%22%20slang%3D%22en-US%22%3ERe%3A%20Is%20it%20possible%20to%20populate%20data%20from%20SharePoint%20library%20into%20word%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-2606730%22%20slang%3D%22en-US%22%3EThis%20worked%20for%20me%3CBR%20%2F%3E%3CA%20href%3D%22https%3A%2F%2Fsocial.technet.microsoft.com%2FForums%2Fen-US%2Fd7edacd9-3818-4b66-982a-daa1846fbe2a%2Fadd-the-sharepoint-version-number-to-a-word-document%3Fforum%3Donlineservicessharepoint%22%20target%3D%22_blank%22%20rel%3D%22noopener%20noreferrer%22%3Ehttps%3A%2F%2Fsocial.technet.microsoft.com%2FForums%2Fen-US%2Fd7edacd9-3818-4b66-982a-daa1846fbe2a%2Fadd-the-sharepoint-version-number-to-a-word-document%3Fforum%3Donlineservicessharepoint%3C%2FA%3E%3CBR%20%2F%3E%3C%2FLINGO-BODY%3E
New Contributor

Technicians at our company use print-outs in their day-to-day work. They might use prior printouts if they can't see the new revision # in SharePoint. Is there any way to auto-populate the SharePoint version # in a word file other than manually putting updating the version? Similarly, is it possible to show the version # in a column automatically without having to update?

 

Thanks 

Vj

2 Replies
This is possible Today, but it can be a little tricky compared with how easy was in the previous versions of Word and SharePoint. A similar scenario using Document properties can be found here that might helo: https://andrewwarland.wordpress.com/2020/09/21/auto-populating-microsoft-word-templates-a-no-workflo...

Power Automate Flow this is something that could be achievable since you can modify with Power Automate the properties of a file and you can use later those properties in the document itself.
best response confirmed by vpentapati (New Contributor)