Information management policy settings for a Sharepoint Library

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New Contributor

Using the Information management policy settings for a Document Library to configure a policy for deleting files being older than 1 day after creation date/time. 

 

So I configured everything that it should have been deleted already after 1 day, but it didn't work.

What is wrong here? Does it work with 1 day minimum with Sharepoint Online? Or does SharePoint set a minimum of 1 week, etc. by default?

 

See also my screenshot attached.

Thanks.

 

5 Replies
It runs on a timer job in the background. No idea how often that runs thou but how long has it been? I would give it at least 24 hours after configuring before thinking it didn't work.
Actually found it. It runs weekly.
"Note: Information management policies are compiled by an Information Management Policy Timer Job, managed by Microsoft, which runs weekly. Therefore, your policies may not take effect immediately. The frequency and date of the Information Management Policy Timer Job cannot be changed."

Source: https://support.office.com/en-us/article/Create-and-apply-information-management-policies-EB501FE9-2...

@Chris Webb Thanks a lot for your findings. But then the possibility to set 1 Day or something like that is a bit odd, when the minimum time is 1 week as due to policy restrictions from Microsoft.

 

I mean it still is less than a week, it just depends when the job runs. You could have things a day old get removed, or things 6 days before they get removed. If you set it to weekly, things could go up to almost two weeks old before being removed.

So I guess technically it should read that nothing "Less than a day" old will get deleted or something. But yeah, your right, you can't pinpoint due to that.

I think it is worthwhile to write this to the Program Manager for SharePoint Services. Because this confuses users. Either the implement it according to what we see as a user, or they limit the possibility for us to set parameters, which are not working anyway, or they write a good documentation, which we all understand, and how their timers with the user timers are interworking.