How and Why to Live Stream Your Microsoft Teams Online Meetings

Occasional Contributor


As technology advances, it's now possible to host virtual meetings with various people working remotely in remote geographical locations around the world.

Today, both the small company and large Fortune 500 corporation use video conferencing services like Microsoft Teams to host virtual meetings.

Companies, freelancers, and event he one-man show business owner such as the Zoom Magician use the video streaming technology for taking virtual team-building to the next level.

However, as you are hosting the online meeting, webinar, webcasts, or hybrid event, it is equally essential to live stream it. But why do you need to event planners recommend live streaming Microsoft Teams online meetings? And how do you live stream a virtual meeting?

Why live stream your Microsoft Teams online meetings?

Investing your time and effort in live streaming your Microsoft Teams online meeting, webcasts, or virtual event has several benefits. A live stream doesn't require skill, discipline, or creativity. But video streaming carries a variety of benefits:

  • To reach a larger virtual audience

Live streaming Microsoft Teams online meetings increases the number of virtual attendees significantly. For the sake of bandwidth, video conferencing virtual platforms—Zoom, Web ex, Skype, and feature-rich Microsoft Teams—limit the number of attendees. However, live streaming the virtual event has no such a barrier. Your online meetings can have unlimited virtual attendees as possible.

  • Memories — Archive your virtual event

Not only does your communication reach a global virtual audience at the day and time of your video conference, but with a recorded live stream you can interface with people in the future.


Videoconferencing software, collaboration platforms, and video streaming services like Slack, Zoom, Web ex, and Microsoft Teams, don’t just give people a chance to participate in the on-demand live event online but also keep a copy of the virtual event. Live streaming helps you to archive your virtual meeting. Organizations and knowledge workers can always go back to the archive of the live-streamed online meeting broadcast for education, webinar training, or memories.

  • Scalability —increase audience engagement and virtual attendance

Live streaming is undoubtedly one of the most user-friendly ways to increase the communication, attention, morale, productivity, collaboration, and corporate culture of your virtual audience. The live stream keeps a larger audience busy during your online meeting and allows your virtual team to comment and stay engaged in your Microsoft Teams online meeting.

  • Return on investment—Improve your bottom line

If you are live streaming your online meeting on a virtual platform like Microsoft Teams, the webcasts serve as another source of income for your company or business. Some video streaming platforms offer you money when people view your videos. Not to mention the new clients you get from the webcasts. Live streaming can help cover some of the costs of your virtual event like onboarding, collaboration tools, bandwidth, microphone,hd1080p camera, headsets, etc.

  • To increase future attendance

One of the best ways to increase future attendance of your Microsoft Teams virtual meeting is to live stream. According to some surveys, about 30% of attendees that participated in a live-streamed meeting would attend the next physical meeting of the same company or organization. Therefore, to increase future attendance, you should not hesitate to live stream your next meeting.

It's clear that live streaming a virtual meeting provides numerous benefits. Consider it an essential part of your online meeting.

Best Practices —How to live stream your Microsoft Teams meeting

If you are ready to live stream your Microsoft Teams meeting, the following things are required:

  • The latest version of Microsoft Teams with a contract or license
  • Your Microsoft Teams account must have its Live Streaming Mode Policy enabled
  • Custom Streaming meeting desktop or mobile app of Teams
  • Video Streaming account of IBM Enterprise

Once the requirements are met, you need to enable the Microsoft Teams feature for broadcasting your virtual event. Otherwise, you will continue to get the “You can’t stream live events” notification whenever you want to live stream.

Next, tweak IBM broadcast settings. In your IBM Enterprise Video Streaming account, go to “Broadcast Settings”.

Choose the preferred channel to “Encoder Settings”. Here, you can see RTMP URL (also called the Stream URL) and the Channel Key (also known as the Stream Key). You'll use the URL and key later.

Under the ‘Window PowerShell Set-Cs Teams Meeting Policy” option in Microsoft Teams Settings, you need to set up PowerShell. Then, turn on “Live Streaming Mode”.

Finally, you can start the virtual meeting. Make sure you are the host, else you won’t be allowed to run the Custom Streaming meeting app.

After adding the Custom Streaming Microsoft Teams meeting app, you need to enter the URL and key of the IBM Streaming RTMP. You can copy the Stream key and Stream URL from the dashboard of IBM.

Once done, the “Start streaming” button will show on the computer screen. After clicking "Start streaming", you will get a notification for confirmation. Tap the “Allow” button to continue.

With this, the Microsoft Teams live stream will start automatically. As long as the online meeting is still on, the live stream will continue.

You can use other livestream channels such as YouTube and Facebook for the live streaming of your virtual meeting. The description above is just one way to live stream an online meeting.

Now, you understand everything it takes to live stream your virtual meeting, webinar, or videoconference broadcast. Follow the steps above when you want people all over the world to watch your Microsoft Teams online meeting in real-time, whenever — and wherever — they happen to be.

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