Feb 19 2021 06:54 AM
In SharePoint 365 Search, does the Crawler look at how a file has been shared as well as how the access permissions have been set on a file, the folder, the library, the site?
Another way to ask the same question is:
Do the direct access permissions associated with a file AND how the file has been shared combine to determine when the file shows in the results from SharePoint search?
Feb 19 2021 07:25 AM
Yes to both, a person only ever sees what has been shared with them in Search/webparts/cards. That could be by direct access, a sharing link or access through Microsoft Teams.
I was trying to reply to your other question but I couldn't respond well but I think smaller questions like this are easier to answer.
Feb 19 2021 08:11 AM
@Andrew Hodges Many thanks for your swift response.
The testing we've done this afternoon tends to agree with you. I will however explain what we did because it exposes something odd:
Me=Owner and Site Admin of SharePoint 365 (Team) site called "SPDemoSite"
Mark = no access whatsoever to SPDemoSite
It's not straight forward is it!?
Feb 22 2021 03:53 AM
Not straight forward. For training purposes I would just tell users that they need to access the link to gain access to the file if they are sent one. Saves a lot of explaining and I would expect a user to not have access to a file if they haven't clicked a link (although showing up in the search results is another thing) I wouldn't imagine users would go looking for this scenario that you have identified.
Andy