Nov 10 2017 07:24 AM
Hi,
As the title reads, is there a way of turing off co-authoring at document library level? At the moment the technology is causing some major headaches for users and it would be good to be able to toggle it off until issues are resolved.
Cheers
Rob
Nov 10 2017 07:49 AM
SolutionIf you modify the library to require checkout that should disable co-authoring. Library settings- Versioning Settings - Require checkout.
It does require some discipline on the users to check the documents back in.
Nov 10 2017 09:12 AM
Nov 10 2017 10:37 AM - edited Nov 10 2017 10:39 AM
Thanks for the reply. I don't want to go down the check out process, bring back memories of SPS2003 which were dark days! :)
Interesting comment re forcing the documents to open in the client rather than the browser, I'll look into that one. Didn't know the co-authoring was dependant on Auto-save being enabled, I've got some registry edits to switch auto-save off so I might also give that a go.
The issue, latency on the OD syncing. For example two people editing a Excel sheet, within the desktop client. The first user finishes what they are doing and saves and exits. The second user can't save their changes until the sync has happened from the first users PC to SharePoint, this can take minutes and during this time the second user is getting some horrible messages about loosing their changes etc. Finally the sync will complete and the second users computer will get the sync update and then they are able to save. I thought it was a broadband issue but that seems to be coping ok (monitored the link utilisation). It looks like it's down to the spec of the PCs vs the amount of items that OneDrive is handling. This is the new Windows 10 1709 OneDrive client so the majority of the files are cloud only but there are over 100k items in this particular document library.
Nov 10 2017 10:42 AM
Nov 10 2017 10:45 AM
Nov 10 2017 10:49 AM
Worth noting, I wouldn't ever recommend enabling force checkout on a OneDrive library, that's a whole other beast.
Is the OneDrive structure flat or nested folders?. That volume of documents in a flat structure is definitely going to cause issues.
Nov 10 2017 10:54 AM
Nov 13 2017 12:51 AM
Thanks for the replies, although things did go off on a tangent there :) Just for info, if a library is sync'd using the new "files on demand" function and the document isn't currently available offline, as soon as you open it from SharePoint (browser) it gets sync'd to the PC.
I take the note about max item count, I'd like to hear the official line from MS regarding max item count with the new "files on demand" client and if the maximum items is all the items or just the offline items.
Feb 10 2020 01:51 PM
@Rob Clarke This issue may or may not have been resolved by you in the meantime however they do support it (now) https://docs.microsoft.com/en-us/sharepoint/governance/disable-co-authoring
Feb 10 2020 01:58 PM
@sysadmin1515I don't think that applies to SP Online
Feb 10 2020 02:02 PM
perhaps @ErkanCh but would altering the gpo not apply to the desktop applications?
Nov 10 2017 07:49 AM
SolutionIf you modify the library to require checkout that should disable co-authoring. Library settings- Versioning Settings - Require checkout.
It does require some discipline on the users to check the documents back in.