change permission on list item

[rautchetan27]

I have number of list items(1000+) for which one user have edit permission.

i want to make it read permission for that user and dont want to do manually for each item one by one.

i saw solution using add-in plumsail which have "change sharepoint permissions" option.

can i achieve this using any in build sharepoint "action item" other than plumsail?

I dont want to use plumsail..

I just want to change permissions for number of items (1000+)to read for particular user for list which have 10000 records, dont want to do it manually one by one

[#2]

@rautchetan27 :  Powershell script will easier and faster option in this case.

You can do this using:

1) Power Automate, use "Apply to Each" action.

2) Nintex Workflow.

3) SharePoint workflow - REST API and loop action.

[#3]

@Ashish_Kohale 

For each loop i tried, but you can not use " stop sharing" with each item for particular user.

"stop sharing" will stop sharing it with all users.

[#4]

It is actually quite easy and straightforward. To enable Item Level Permissions, go to List Settings > Advanced Settings.

Item Level Permissions

Scroll a bit down and you will see Item Level Permissions section.

Item Level Permissions

Inside the section, you will see two categories

Read access and
Create and Edit access

[#5]

@Lewis-H that is not a solution as the poster wants to change permissions for 1 user only; not for everyone, for a specific security group or for someone in an Office 365 group.

Rob
Los Gallardos
Microsoft Power Automate Community Super User

[#6]

@rautchetan27 : Yes @Lewis-H  is correct, If you don't want to use any script then through list settings --> under advanced settings option you will find "Item Level Permission" as per below screenshot, change the settings accordingly:

[#7]

@Ashish_Kohale 

your solution is applicable to all users for all items...

I want to make changes for particular user only.

one user have edit access on number of list items and i want to make it read access for that user only.

[#8]

@rautchetan27 : In this case, If Break Inheritance is not set at the Item level.

1) Create a group and add users in the groups.

2) Give Read permission to the group.

2) Check user permission for the item( you can user PowerShell/REST API).

3) Once you get the user permission in the success part of the code remove user from the all other groups except the one create above.

Note: PowerShell code is useful in such cases

Hope it helps !

[#9]

@Ashish_Kohale @RobElliott @Lewis-H 

I tried above solution

list settings --> under advanced settings-->Create  and Edit access :None

but this not overwrite item level permission which already given.

means if for few list items if i have given edit permission to one particular user and if i changed settings as above( create and Edit access to None), still that use persist edit access, still that user have edit access...and its not get removed...

[#10]

@rautchetan27 : Is list item permission set with Unique permission i.e break inheritance is ON for Item level permission ?