Adding external users (hotmail , gmail ) users to teams convesation

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Occasional Contributor

Hello everyone

 

I know that this topic has been quite popular in this space but i realy wanted to discuss some points which has been quite confusing for me:

 

1. Can we invite gmail , hotmail guest users to our organizational team chats?

2. Can those guest users be a part of Office 365 private team chats and have "no: access to our confidential data?

3. Does those guest users need to have a licence in order to be a part of our cooperate team chat group?

 

I will appreciate some feedback and will help me understand the licencing,security aspect of it.

 

Thanks

11 Replies
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@SimranJaggi if you allow external access from the MS Teams Admin portal, then yes external people can access Teams, subject to the details here:

https://docs.microsoft.com/en-US/microsoftteams/manage-external-access?WT.mc_id=TeamsAdminCenterCSH

 

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@SimranJaggi also, as discussed separately, it would appear that if your (Office 365 Group and Teams) linked SPO site has external sharing enabled, then external users invited to a Team can see the files in that site, including via 'Open in SharePoint'. If you disable external access, they won't see the site.

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1. Yes
2. Yes as long as you don't add them to Teams where there is confidential data
3. No, they don't require a license to participate in a chat in your team
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@Andrew Warland thanks for that. I have enabled the external sharing and guest access but if I invite a Gmail user, YES he will get the notification and can join the teams group but then when he will try to login it will ask for a Microsoft account work,school or personal which I obviously don't have. 

 

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@ripsy85 

 

AFAIK they need to have an MS live/personal account to access teams.. if they don't have one they can create one using the same external mail on which the invite is shared..

 

Thanks

 

Robin Nishad

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@ripsy85If you do not have Google set up as federated identity provider to your tenant, then users cannot login directly with their gmail account. The user will need to create a Microsoft account with the invited gmail.com account and use that for logging in to teams.

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@unnie ayilliath What is an IDP please?

 

I'm trying to add my wife's gmail.com account to test Chat with an external user but when I invite her it says "We didn't find any matches."

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@ripsy85 thanks. I found that I could create a meeting and invite more or less anyone (via any email address) to a meeting. They didn't become a member of any group, it was a one-off meeting that they accessed via the Teams web client.