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Auto-assign retention label - Licensing question

%3CLINGO-SUB%20id%3D%22lingo-sub-283920%22%20slang%3D%22en-US%22%3EAuto-assign%20retention%20label%20-%20Licensing%20question%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-283920%22%20slang%3D%22en-US%22%3E%3CP%3EThe%20ability%20to%20auto-assign%20retention%20labels%20requires%20E5%20(or%20advanced%20data%20governance)%20subscriptions%2C%20however%20my%20question%20is%3A%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EDo%20all%20users%20within%20an%20organisation%20need%20these%20licences%2C%20or%20only%20those%20who%20will%20access%20to%20files%20where%20auto-assign%20has%20been%20applied%3F%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3ESimple%20scenario%20-%20a%20single%20SPO%20site%2C%20only%20accessed%20by%205%20(out%20of%201000)%20users%20will%20use%20auto-assign%20to%20apply%20retention%20labels%20to%20files.%20Do%20I%20need%205%20or%201%2C000%20E5%20(or%20advanced%20data%20governance)%20subscriptions%3F%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-284687%22%20slang%3D%22en-US%22%3ERe%3A%20Auto-assign%20retention%20label%20-%20Licensing%20question%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-284687%22%20slang%3D%22en-US%22%3E%3CP%3EHi%20James%20-%20thanks%20for%20the%20question%2C%20and%20sorry%20it%20has%20been%20a%20difficult%20one%20to%20resolve.%20the%20licensing%20principle%20is%20that%20the%20users%20who%20will%20be%20contributors%20to%20the%20site%20or%20content%20that%20has%20been%20auto-labeled%20should%20be%20licensed%20for%20Advanced%20Compliance%20or%20E5.%26nbsp%3B%3C%2FP%3E%0A%3CP%3E%26nbsp%3B%3C%2FP%3E%0A%3CP%3EBest%2C%26nbsp%3B%3C%2FP%3E%0A%3CP%3E%26nbsp%3B%3C%2FP%3E%0A%3CP%3ENick%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-284458%22%20slang%3D%22en-US%22%3ERe%3A%20Auto-assign%20retention%20label%20-%20Licensing%20question%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-284458%22%20slang%3D%22en-US%22%3E%3CP%3EThanks%26nbsp%3B%3CA%20href%3D%22https%3A%2F%2Ftechcommunity.microsoft.com%2Ft5%2Fuser%2Fviewprofilepage%2Fuser-id%2F58%22%20target%3D%22_blank%22%3E%40Vasil%20Michev%3C%2FA%3E%2C%20been%20looking%20for%20clarification%2Fguidance%20on%20this%20for%20a%20while%20without%20much%20success.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EI%20am%20thinking%2Fhoping%20the%20answer%20relates%20to%20people%20with%20access%20to%20the%20documents%20that%20are%20auto-classified%20but%20need%20to%20be%20sure%20as%20cost%20implications%20are%20significant.%26nbsp%3B%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-284224%22%20slang%3D%22en-US%22%3ERe%3A%20Auto-assign%20retention%20label%20-%20Licensing%20question%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-284224%22%20slang%3D%22en-US%22%3E%3CP%3EI'm%20not%20aware%20of%20any%20Microsoft%20document%20detailing%20this%2C%20and%20we%20know%20for%20a%20fact%20that%20Microsoft%20does%20not%20enforce%20licensing%20requirements%20on%20many%20features.%20I've%20asked%20this%20question%20to%20be%20answered%2Fclarified%20in%20the%20official%20documentation%2C%20hopefully%20someone%20will%20follow%20up%20on%20the%20request...%3C%2FP%3E%3C%2FLINGO-BODY%3E
Contributor

The ability to auto-assign retention labels requires E5 (or advanced data governance) subscriptions, however my question is:

 

Do all users within an organisation need these licences, or only those who will access to files where auto-assign has been applied?

 

Simple scenario - a single SPO site, only accessed by 5 (out of 1000) users will use auto-assign to apply retention labels to files. Do I need 5 or 1,000 E5 (or advanced data governance) subscriptions?

3 Replies

I'm not aware of any Microsoft document detailing this, and we know for a fact that Microsoft does not enforce licensing requirements on many features. I've asked this question to be answered/clarified in the official documentation, hopefully someone will follow up on the request...

Thanks @Vasil Michev, been looking for clarification/guidance on this for a while without much success.

 

I am thinking/hoping the answer relates to people with access to the documents that are auto-classified but need to be sure as cost implications are significant. 

best response confirmed by Vasil Michev (MVP)
Solution

Hi James - thanks for the question, and sorry it has been a difficult one to resolve. the licensing principle is that the users who will be contributors to the site or content that has been auto-labeled should be licensed for Advanced Compliance or E5. 

 

Best, 

 

Nick