Azure AIP Portal Label & Policy Management Admin Experience - Post March 31st Deprecation

Published Mar 05 2021 09:00 AM 12.9K Views
Microsoft

To provide a unified and streamlined customer experience, the Azure Information Protection labeling and policy management in the Azure Portal, and the AIP classic client, will be deprecated on March 31st, 2021as announced in our previous blog.

 

We highly recommend customers on classic AIP labeling to migrate to unified labeling before this sunset timeline for a seamless transition to unified labeling.

 

Note: This deprecation does not apply in the following scenarios:

  • For customers who have already been approved for extended support. Customers with extended support will continue using the AIP area in the Azure Portal with no impact until the end date of their extended support.
  • For GCC/GCC-H/DoD customers. Support is extended for GCC/GCC-H/DoD customers until the end of September 2021.

 

The deprecation does not affect the Azure Information Protection areas in the Azure portal related to the on-premises scanner and analytics. AIP analytics is still available in the Azure Portal, but we encourage customers to start using the Microsoft 365 Compliance center Activity Explorer.

 

After deprecation, editing labels and policies in the Azure portal will no longer be available. The only admin action that will still be available after deprecation is to activate unified labeling. Classic client will continue to function as configured; however, no further support is provided, and maintenance versions will no longer be released for the classic client.

 

This blog lists key admin components that will be deprecated and describes how this impacts the admin. For details on migration, see the previous communications on UL migration steps.

 

1) Admin tries to add new labels in AIP portal

  • Admins will not be able to add new labels in the AIP portal.
  • The Add a new label link and the ellipses link () next to each label will be disabled or removed.
  • Admins will not be able to do any of the following:
    • Add new labels
    • Add new sub-labels
    • Delete a label
    • Move labels up or down

Fig 1: Home > Azure Information Protection > Labels

Gopal_Shankar_0-1614807736336.png

 

2) Admin tries to edit labels in AIP portal

  • Labels will be set to read-only mode.

Fig 2: Home > Azure Information Protection > Labels > Label Name

Gopal_Shankar_1-1614797493019.png

 

3) Admin tries to edit label conditions in the AIP portal

  • The Add new condition link will be removed.

Fig 3a: Home > Azure Information Protection > Labels > Label Name > Configure Condition

Gopal_Shankar_2-1614797562582.png

 

Fig 3b: Home > Azure Information Protection > Labels > Label Name > Configure Condition

  • Admins will be able to view conditions in read-only mode.
  • Admins will not be able to edit condition settings.

Gopal_Shankar_3-1614797562590.png

4) Admin tries to edit policies in the AIP portal

  • Admins will not be able to add new policies.
  • Admins will only be able to view the policy.
  • Admins will not be able to save or delete policies.

Fig 4: Home > Azure Information Protection > Policies > Policy

 

Gopal_Shankar_6-1614797673276.png

 

5) Admin tries to edit policies (export, advance settings)

  • Admins will not be able to add new policies.
  • Admins will be able to select the ellipsis () and right-click each to manage a policy. Admins will be able to select the Export and Advanced settings options.
  • In the ellipses link (), the Move up/down and Delete options will not be available.

Fig 5: Home > Azure Information Protection > Policies > Policy

 

Gopal_Shankar_8-1614797723589.png

 

6) Admin tries to add users to policies

  • Admins will be able to view users.
  • Admins will not be able to add or remove users.

Fig 6a: Home > Azure Information Protection > Policies > Policy >

 

Gopal_Shankar_9-1614797760112.png

Fig 6b: Home > Azure Information Protection > Policies > Policy > Select which users or groups get this policy.

 

 

Gopal_Shankar_10-1614797798384.png

 

7) Admin tries to edit the advanced setting configuration in the AIP portal

  • Admins will be able to view settings in read-only mode.
  • Admins will not be able to add new settings or remove settings.

 

Fig 7: Home > Azure Information Protection > Policies > Policy > Advanced Settings

 

Gopal_Shankar_11-1614797836474.png

 

8).Admin tries to activate protection in the AIP portal

  • Admins will only be able to see the status (activated/deactivated).
  • Admins will not be able to activate/deactivate.

 

Fig 8: Home > Azure Information Protection > Protection Activation

 

Gopal_Shankar_12-1614797891890.png

 

9) Admin tries to edit protection templates in the AIP portal

For customers that are working with protection templates instead of labels, Admins could manage the protection templates from the portal. Moving forward:

  • Admins will be able to view protection templates in read-only mode.
  • Admins will not be able to edit/change protection settings in the AIP Portal.
  • Admins can use AIP PowerShell cmdlets to edit protection.
  • Admin will not be able to convert templates to labels using the portal but can still use PowerShell command

Fig 9: Home > Azure Information Protection > Labels

Gopal_Shankar_13-1614797970834.png

 

10) Admin tries to edit protection in the AIP portal

  • Admins will be able to view protection in read-only mode.
  • Admins will not be able to edit/change protection settings in the AIP Portal.
  • Admins can use AIP PowerShell cmdlets to edit protection.

Fig 10: Home > Azure Information Protection > Labels > Label Name > Protection Settings

 

Gopal_Shankar_14-1614798023895.png

 

11) Admin tries to add, import, delete languages in the AIP portal

 

  • Admins will only be able to export language settings.
  • Admins will not be able to add, import, or delete languages.

Fig 11: Home > Azure Information Protection > Languages

 

 

Gopal_Shankar_15-1614798052564.png

12) Admin tries to activate/deactivate unified labeling in AIP portal

 

  • Admins will be able to activate unified labeling from the AIP portal.
  • Admins will be able to copy policies to the Microsoft 365 Compliance center.
  • Admins will not be able to publish policies in the AIP portal.

Fig 12a: Home > Azure Information Protection > Unified Labeling > Activate

 

Gopal_Shankar_16-1614798111850.png

Fig 12b: Home > Azure Information Protection > Unified Labeling >

 

Gopal_Shankar_17-1614798132653.png

13) Using the AIP classic client

 

  • Users will be able to apply label and protection and to consume protected files.
  • The AIP classic client is out of support. 
  • Maintenance versions for the AIP classic client will not be released.

14) AIP labels in Microsoft Cloud App Security

  • Microsoft Cloud App Security will not officially support AIP labels after March 31st, 2021. Only unified labels will be officially supported.
  • Microsoft Cloud App Security will officially support the only unified labels for policies and for label discovery.

Managing labels and policies in the Microsoft 365 Compliance center

Fig 14a: Microsoft 365 compliance > Solutions > Information Protection > Labels >

After you activate and migrate to unified labeling, your labels will be available in the Microsoft 365 Compliance center.

  • Moving forward, you can manage your labels and policies in the Microsoft 365 Compliance center.
  • For more information about creating, managing labels and policies in the Compliance center, see the Microsoft 365 compliance documentation.

Gopal_Shankar_18-1614798230288.png

Fig 14b: Microsoft 365 compliance > Solutions > Information Protection > Label policies >  

 

Gopal_Shankar_19-1614798248485.png

AIP portal and classic client admin experience summary

#

Admin

Not Impacted

Impacted

1

Admin tries to add a new label.

 

 

---

Admin will not be able to add a new label. 

Admin will not have the shortcuts or any right-click options.

2

Admin tries to edit a label

Admin will be able to view a label in read-only mode. 

 

Admin will not be able to edit or delete label content and settings

3

Admin tries to edit label conditions

Admin will be able to view conditions in read-only mode. 

Admin will not be able to edit conditions

4

Admin tries to edit policy

Admin will be able to only view policy

Admin will not be able to save or delete a policy.

5

Admin tries to edit policies (export, advance settings)

Admin will be able to select the ellipsis and right-click options to manage each policy.

Admins will be able to select Export and Advanced settings buttons. 

Admin will not be able to add new policy.

In the shortcut, the link will not have move up/down or delete options. 

6

Admin tries to add user

Admin will be able to view users

Admin will not be able to add a user or remove a user

7

Admin tries to edit advanced settings

Admin will be able to view settings in read-only mode. 

Admin will not be able to add new settings or remove settings 

8

Admin tries to activate protection

Admin will be able to see the status (activated / deactivated)

Admin will not be able to activate / or deactivate

9

Admin tries to edit protection templates in the AIP portal

Admins will be able to view protection templates in read-only mode.

Admins can use AIP PowerShell cmdlets to edit protection.

 

Admins will not be able to edit / change protection settings in the AIP Portal.

Admin will not be able to convert templates to labels using the portal but can still use PowerShell command

10

Admin tries to edit protection

Admin will be able to view protection in read-only mode. 

Admin will not be able to edit protection

11

Admin tries to add, import, delete language

Admin will be able to only export

Admin will not be able to add, import, delete

12

Admin tries to activate unified labeling

Admin will be able to activate and copy the policy

Admin will not be able to publish labels in the AIP portal

13

End users using classic client

Users will be able to apply labels and protection and to consume protected files

AIP classic is out of support. Maintenance versions will not be released.

14

AIP labels in Microsoft Cloud App Security

---

AIP labels will not be supported. Only unified labels will be supported.

 

Some important links about unified labeling

 

 

Frequently asked questions

How can I find my status on extended support?

  • CSS will be able to assist you to find status on extended support.

How to request extended support?

  • You can request extended support using the form posted here.

What are the requirements for requesting extended support?

  • Provide details of the feature/functionality that is blocking your migration.

Who should I contact regarding migration questions?

  • There are various channels. Yammer, CSS, or your CXE representative.

What is the SLA for reviewing the extended support request?

  • The SLA for reviewing extended support requests is 2-3 weeks. We will provide approval or reject response or will request additional information to assess the situation.

     What is the process to Activate Unified Label in the AIP Portal if the customer has separately configured labels and policies

      in Microsoft M365 Compliance Center Portal and are actively using AIP Unified labeling Client?

  • Assuming the customer is not using any of the labels and policies in the AIP portal but instead are using the label and policies in Microsoft M365 Compliance Center portal we do not recommend customers to activate unified labeling in AIP Portal to avoid any label/policy conflicts. Please follow the below process for this situation:
    • Send email to hedavid@microsoft.com and goshank@microsoft.com  with the below details 
      • Take snapshot of the AIP Portal Activate UL screen. Showing that you have not activated at your end.
      • Acknowledge that you don't need any of the labels in the AIP Portal (Both test and prod environments) and you have already set the labels and policies in Microsoft M365 Compliance Portal.
      • Request AIP engineering activate UL at the backend. We will confirm once activation is completed

Will the AIP Classic client work after the deprecation?

  • Yes, AIP classic client will work. AIP classic is out of support. Maintenance versions will not be released.
1 Comment
Microsoft

Understand that AIP portal is soft-locked after the depreciation, may I know how can we handle the migration from on-premises ADRMS to Azure RMS with retaining the existing ADRMS templates?

 

As part of ADRMS migration, we need export the configuration data from ADRMS to AIP using AIP portal and conduct the client migration to Azure RMS. Then, further export the templates using Security and Compliance Portal with the AIP UL client.

https://docs.microsoft.com/en-us/azure/information-protection/migrate-from-ad-rms-to-azure-rms

 

Thanks.

Simon

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Version history
Last update:
‎May 11 2021 02:05 PM
Updated by: