Microsoft To Do topics

Overdue tasks no longer appear in red in light mode

edavis — Mon, 20 Apr 2026 13:53:37 GMT

Last week I noticed that the "Overdue [Date]" text in overdue tasks no longer appears in red. I use light mode, and if I switch to dark mode that text will appear in red, but it reverts to black when I turn dark mode off. This is happening in the web app and if I go to the app in Outlook, but is not an issue on the desktop app.

Colours within task notes

LBouguet — Tue, 10 Mar 2026 11:30:43 GMT

Hello,

I noticed that when copying text from elsewhere, it does copy the colors, but I cannot find any way of replicating this myself.

Are there tags or markers to use to be able to use colours (red or green or blue) when writing? It does seem like the notes can support them since they do stay without any issue when copied from elsewhere.

Thanks for your help

To Do: scrolling bug

kopaturex — Tue, 03 Mar 2026 16:45:47 GMT

You can’t scroll all the way down in longer notes anymore in the Android app. The keyboard covers part of the note.

I already tried to update it an reinstall it.

Many users have this problem. This makes the app almost unusable.

I'm on OneUi 7.

I attached a screenshot with a transparent keyboard.

Feature Asymmetry

jeffhoward01 — Tue, 03 Mar 2026 00:51:16 GMT

Does anyone else find the feature asymmetry between the web & android versions to be a little odd? Also everything feels stagnant like all the To Do engineers moved to the Copilot Team (haha, but no really :)

Categories is the biggest oddity. It's been on web to-do for years now.

Then there's the sorting differences between web & android. Android actually has more sorting capabilities? That seems wierd.

And last but not least... The web version kinda retained the old (and quite magical) "To Do" view of:

Today
Tomorrow
This Week
~~Next Week~~ (this was so useful, why'd you remove it?!?
Later

What I struggle with is these are core features to task management as they exist on every other platform, and they all originally existed in Outlook!

Strange that the phone l app and the web app (presumably using the same back-end APIs) have such different usability.

'Ghost' To Do Task Visible in Counter of 'All' - But Nowhere Else - Unable to View 'All'

eherberg — Thu, 15 Jan 2026 15:24:39 GMT

I have an interesting case in Classic Outlook (Version 2511). There is an extra item in the 'All' counter in To Do that is only visible in one instance of Outlook. If I use Outlook on the web or the To Do app itself - all tasks and counts are accurate. Even the Planner app in Teams shows the correct tasks and number of them. In fact - in my Outlook Classic at home it even works properly.

But not in my Outlook Classic at work.

In fact - if you try to click on the 'All' itself - the display simply blanks out and you have to close and re-open Outlook to get To Do to open again.

I've tried the obvious already. Thinking because it only happens here - I've already completely wiped my ost file and rebuilt it from scratch. I've started outlook with various 'clean' flags. None of them have been able to clear the phantom count that will crash To Do from within classic Outlook.

What is being overlooked? As you can see below - the number of 'All' is always one more than what it should be.

Sharing lists issue

GrumpyBugsy — Fri, 09 Jan 2026 00:19:42 GMT

Have started using MS to do lists, have created certain tasks and tried sharing via email, WhatsApp , FB messenger and each attempt fails, the recipient receives the link but tries to open the link and gets a message that they can’t join and to contact the owner, I get notification to say user added but they are not. I’m using the iOS app and the recipients are using an android app on a Samsung phone, any ideas please what is wrong

Teilen von Listen Microsoft To Do nicht mehr möglich

MKiko — Wed, 07 Jan 2026 10:07:29 GMT

Hi everyone,

I've been using Microsoft To Do for years and have always been able to share lists with my family.

Now, when I send my wife or son an invitation link, they get an error message saying the list isn't available and they can't join.

Here's what I've tried so far: I created a new invitation link and confirmed they're signed in with their Microsoft accounts. I tried using the app on their iPad or iPhone, and also on my MacBook.

I checked if the list still exists. Despite all this, sharing still doesn't work. Has something changed with To Do sharing? Is there a new requirement or setting I need to enable?

The error message attached. Translated:

Any help would be greatly appreciated! Thank you in advance.

Best regards

Martin

error when sharing list

DeeeGee — Sat, 03 Jan 2026 10:31:14 GMT

Hi all, MS support was not helpful, so hope you can support me in how to fix.

My wife and I we are using private @outlook.com accounts. We are heavy users of todo and we have some shared lists between our accounts. So far all good, all fine.

Now if i create a new list, no matter if in browser, ios app, .... i have to switch to another list and to switch back to see the share button. If i click it, there is the error that a problem has occured and link can't get created. Please try again. If i do so, it works and a link is created.

If my wife then tries to open such link, she gets the question if she wants to access list XYZ like it should be and it always was. If she does it, there is an error "the list was not found, please contact the person who shared with you.

We have the exact behaviour if she tries to share with me. The exisitng, already shared lists, are running well.

Any idea or thoughts, how to overcome this issue?
Greetings, Dennis

To Do Task Details Not Showing

AC251 — Wed, 31 Dec 2025 15:51:12 GMT

When I am in To Do, I can only add and complete tasks. I no longer have the option to click in and see details, add notes, or edit titles. I can see the area they are supposed to pop up in, but I can't expand the side window or see any information.

Voice-Based Integration to Simplify Task Capture in Microsoft To Do

DFlintoff — Wed, 24 Dec 2025 12:31:20 GMT

Hi everyone,

We’re working on Gennie, a voice-based assistant designed to integrate with task and productivity tools like Microsoft To Do to make everyday task capture easier.

Many tasks come up during meetings, calls, or while switching between apps, but they often get added to task lists later, sometimes missing important context. The goal of this integration is to let users speak tasks or reminders naturally and have them organized in Microsoft To Do, while keeping Microsoft To Do as the primary task manager.

Some Microsoft To Do–specific use cases we’re exploring:

Creating tasks using voice
Adding notes or details to existing tasks hands-free
Capturing quick reminders as they come up
Reducing friction between conversations and task entry

We’d love to hear from the community:

Where does task capture slow you down today?
Which Microsoft To Do actions would benefit most from voice input?

Looking forward to learning from your workflows and feedback.

Feature Request: deduplicate tasks in a list

Greenermjr — Sat, 06 Dec 2025 13:58:00 GMT

Suggest a feature to allow deduplication of tasks in a list. That is feature that would scan the list and remove all duplicate exact named tasks leaving only one instance of that task name

Microsoft To Do not working

Djienkay — Wed, 19 Nov 2025 21:34:57 GMT

Hello,

My Microsoft To Do application is not working since I bought Office 365 Personal.

The app shows a message "Gettings tasks list ready..." and it loads indefinitely.

I tested on Windows application Microsoft To Do, Web application on Edge, Chrome or Firefox via https://to-do.live.com, Microsoft To Do application on iOS or Android, and also on different computers.

It seems that my account is broken...

The Microsoft support gave me the following ticket number 7091736234

Anyone can help me to solve this issue ?

Thank you

Features Suggestions

ammarata — Sun, 26 Oct 2025 08:01:08 GMT

I’ve been using Microsoft To Do for over five years, and I like its simplicity and reliability. That said, I believe a few additions could improve usability and productivity and would make To Do even more powerful without sacrificing its simplicity.

the suggestions are:

Start Date as a dedicated field: Currently, we only have the due date, and the start date ends up as a note. A proper start date field would help schedule task timelines more effectively.

Task completion percentage: Instead of only checking tasks as done or not done, it would be great to manually set (or track) a progress indicator like 25%, 50%, 75%. Very useful for multi-step tasks.

Voice-to-text input: For quick note-taking or adding tasks while walking, driving, or multitasking, a built-in voice-to-text feature would be extremely helpful.

Search within individual lists: While the global search is useful, sometimes users need to search within a single list to stay focused and avoid unrelated results.

Customizable task categories + filtering: Lists are helpful, but adding customizable categories or tags (separate from lists) would give users more flexibility. Paired with a filtering option, this would make organizing and navigating tasks much easier — especially for people managing work, personal, and project-based tasks in one place.

Would love to hear if others feel the same — and hoping the team considers some of these in future updates!

List order not syncing between devices

mac1050 — Mon, 13 Oct 2025 16:09:51 GMT

The order of items in a list is not syncing between iPhone, Android, and Windows 11. If that list is open on both devices, the manual re-ordering happens immediately. But if it's not open on one device, then the changed order is not syncing after hours or days. The sync buttons are not working - having no effect on list order.

This is a new issue - list order used to automatically update within a few minutes. Just started about a week ago. I'm doing anything different.

List order is is a really important feature! I'm temporarily having manually reorder on every device. Not a sustainable solution.

'TO DO' MICROSOFT STAFF

AndrewDillon — Thu, 25 Sep 2025 15:30:31 GMT

Is there a Microsoft staff member who's a specialist in To Do, pls?

When you only get support staff who aren't familiar with To Do, and even the support page applies to an old version, it's necessary to give this feedback to a line mgr.

They also need to view 2 transcripts from me that highlight all the extra work they're creating for themselves.

Does anyone have an email address for the To Do support mgr? By PM if prefer.

Microsoft To Do shared list – notifications arrive but the list on my account doesn’t update

mjs_papo — Sat, 06 Sep 2025 22:06:11 GMT

Hi,

Since Sept 7, 2025, I’ve had a problem with a shared list in Microsoft To Do.

There are two users on the list. When the other user adds or completes a task, I get a notification but in my account the list itself does not update: the task still looks unchanged.

This happens in all clients I use: web app on Windows PC and Android app (Galaxy A13 5G).

If I add or complete tasks, everything syncs normally and the other user sees the updates. The other user does not have this problem.

We tried reinstalling apps, rebooting devices, and even creating a new shared list, but the issue remains.

Since the same behavior happens on every device with my account, it seems like a server-side sync problem rather than a device issue.

Is anyone else experiencing this? Is this a known issue and are there any suggested workarounds?

Thanks!

Looking for Feedback on To-Do List Usage for Design thinking

alireza_farahani120 — Thu, 04 Sep 2025 14:03:24 GMT

Hello everyone

I’m currently working on a design thinking project for a To-Do List apps and I’m trying to better understand how real users use task management tools like Microsoft To Do

I would really appreciate it if you could share your experiences and problems by answering a few questions

What features do you use most in to do list apps
What are your biggest challenges or frustrations when using To-Do List apps
Are there any features you wish existed in Microsoft To Do
How do you usually organize your tasks and priorities

Your feedback will be very valuable for my research and will help me design a more user-friendly task management experience

Thank you so much for your time and insights

Best regards

Dragging Task onto Outlook Calendar in Web does keep Category (color) (or notes or steps)

dresty — Sat, 30 Aug 2025 16:01:53 GMT

So categories could be useful. They have been added now to both the online ToDo app and Outlook Web Calendar. A great feature is in Outlook Calendar (web), you can choose from the top right the a ToDo list side menu and drag a task onto the calendar to make a quick 1/2 hour block and move it around. And you could color code this with categories. HOWEVER, they are not connected. If I choose a category (e.g. Purple) in ToDo and then drag onto the calendar the event does not have a category. I can add it AGAIN if I want or add a different one. (1) I noticed this drag and drop is one-way and any changes in the calendar are not reflected back onto the original task. Fine, you can fix that later, but (2) when I drag the task onto the calendar, why can't the category at least go with it? (3) I noticed the notes and steps don't translate either, but please, the category could be so useful.

Options below "add a task" should include My Day & Star

dresty — Fri, 29 Aug 2025 23:13:14 GMT

Below the dialog box where you add a task, there are 3 options, to add reminders, due dates, and recurrence. This is great. But if you could ALSO have star and MyDay there so each task you add gets those as well. This is in the web version of ToDo, though I think it is the same in the online Outlook version and the desktop app version, all of which I use.

Completed Items Reappearing

bethm830 — Mon, 25 Aug 2025 15:38:35 GMT

I've been extremely frustrated with To-Do since I was forced to use it for my personal list over Planner, but now it's completely unusable. Now any changes I made are going right back whenever I refresh the page or leave and come back. Completed items are undone, changed due dates are reset. Even new tasks I add are gone.

You can see a video here: Microsoft To-Do Completed Coming Back