Nov 08 2016 07:37 AM
Nov 08 2016 07:37 AM
I have a customer who is transitioning from a SharePoint list (for tracking projects) to Project Online. After using the SharePoint list for some time, they rely on the built-in version settings to be able to track back to see changes (what fields, by who, and when) throughout the project intake and execution process. In Project Online, these fields will be converted to Enterprise Custom Fields and I can't seem to find an answer as to whether these are versioned anywhere. If they are, can the versions be reported on? They don't necessarily need to be able to revert back to a previous version, but would like to have an audit control to see who made what changes throughout the process. Is this possible in Project Online?
I do know that we could potentially use a SharePoint list for the project intake process (and utilize versioning), but they would like to be able to track changes throughout the entire lifecycle.
Nov 14 2016 06:56 AM - edited Nov 14 2016 07:00 AM
Unfortunately, Project Online currently doesn't provide the same functionality as SharePoint lists.
There is no versioning for the moment. There exist various products by Project partners and also apps in the Office Store that provide this kind of functionality.
As one solution you can start to setup a workflow that stores values at certain points in time in a SharePoint list.
Prasanna Adavi has a good blog article on that one: http://prasannaadavi.com/2015/01/capture-a-snapshot-of-project-data-using-sharepoint-designer-workfl...
Nov 14 2016 08:27 AM
Thanks, Trutz! I will review the blog post and explore what options we have through workflow. Do you happen to know any of the partner solutions and/or add-ons that may address the versioning functionality? I haven't had any luck through multiple searches.
Nov 14 2016 09:07 AM - edited Nov 14 2016 09:08 AMSolution
Here a short list of options amongst others:
- PS+ Reporting App http://projectserverplus.com/app/ps-reporting-app/
- CS Status Reporting http://www.campana-schott.com/de/en/cs-status-reporting/
- Project Online Data Mart https://fluentpro.com/project-online/apps/project-online-data-mart/
Basically what all of this apps do: They take a snapshot of data as it is at a certain point in time. They won't track each and every change you apply to a project.
If you reside on-premises there exists a full-blown audit solution: https://fluentpro.com/project-server/configuration-management-products/fluentpro-audit-pro/
Nov 14 2016 09:43 AM
Thank you, Trutz! I will follow-up with these add-ons/solutions to determine if any meet requirements.
Feb 18 2020 02:35 AM