How should we improve Labels in Planner?

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Microsoft

Hello Tech Community!

  

The Planner Team is constantly striving to provide excellent service by adding and improving on existing features. We have noticed a need on improving upon labels, but would like to gather more feedback in order to get better understanding of your needs.  

 

We would like to learn more about how you utilize labels, specifically:  

1) How do you use labels to organize your work?   

2) How many labels do you need?  

3) Would you like an ability to customize colors? If so, how would you use it?  

4) How would you like labels to appear on task cards? 

5) Is there anything else would you like to add in regards to labels?  

 

Let us know what you think in the comments below!

 

Cheers,   
The Planner Team  

7 Replies
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Hi! Thank you for reaching out to the community about feature feedback!

My personal opinion is that the colors should be customizable or at least you can change order on the labels!

It would also be nice to be able to visualize label tagged tasks with the corresponding color on card somehow or some more visual way than today!
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@Joanna Parkhurst 
Hello there, thanks for reaching out to the users :)

1) I do three main different jobs in my work - Let's say application, animation and movie. So i tag respective task with one of the labels. Also, I use one for 'other', one for 'holidays' and I have one left.
2) For now it's 5, but if I'd like to include other members in my company, I'd need around 10, but we are small company.
3) Yes, we use in our company different colors for different products, eg. animation is somewhere near cyan, and application a pinkish one. It's additional, organizing thing, not neccessary, but nice.
4) Task title could be in label color. But most important, on the schedule view, I'd love to have tasks colored as labelled. Work in progress colouring isn't necessary, as we have icon for it.
5) Yes, moving them up and down :) But the most important thing for me is using it more to separate different tasks, based on labels. A must have for me is an option to make label color appear on the schedule view, like on the printscreen (I managed to color it through personal CSS using Stylish add-on).

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@Joanna Parkhurst We create tasks that are relevant in a number of different ways to our teams.  For example, I might ask someone from a team containing say 30 people to resolve a customer technical issue.  This issue might be relevant to other customers too so it is worth thinking about that.  It may also be something that we might then blog about to generate work in this regard.  If it is such an interesting issue then we might discuss it at our team meeting.  We used to use asana and we would tag the above task with the following tags/labels:

 

  • Customer query (we would then collate all tasks tagged as such onto a customer query workflow board)
  • Jeff's tasks (we can then identify all tasks of any nature assigned to Jeff)
  • Ongoing product development (a board full of ideas to develop in future)
  • Blog ideas
  • Team meeting agenda items

One of the weaknesses on planner is that I can't tag tasks with multiple tags as per the above to slice and dice the whole pool of tasks to arrive at individual task lists or marketing, blog, technical lists as described above.  We would therefore like to have as many custom tags and labels as possible.

 

Thanks

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1) How do you use labels to organize your work?  

We use buckets to indicate the Responsible Team member. We assign all team members who work on a task to that task which sits in a person's bucket. We use labels to tag the domain of the task...for example, the task is to develop a training calendar. Luke is accountable so the task sits in his bucket. Luke and Ian and Ty have to work on the task so they are all assigned that task. The task is in the domain of workforce engagement and training, so it gets two Labels. 

 

2) How many labels do you need?  

We will need about a dozen labels. Most tasks will have about 3 labels assigned.

3) Would you like an ability to customize colors? If so, how would you use it?  

We would like to be able to drag the colors of labels around, so that blue or red could be at the top, not just pink.

4) How would you like labels to appear on task cards? 

We like how labels appear currently. Perhaps a little bit bigger/more bold.

5) Is there anything else would you like to add in regards to labels? 

@Joanna Parkhurst 

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I use the Planner to manage a work 'pipeline' for a team. I use labels to be able to select appropriate views for different audiances. By Supplier or by works area and also to focus on work targeted for completion in the current delivery period. As there are so few labels then I use a hash tag in the Task title together with the text search filter to focus the view on differnet works areas, projects, work-packages etc. But I would rather not have to use this method as it is not possible to OR as it is with the Labels. I would like to have n+1 labels. The current visual layout is fine for me. I need to restrict others from changing the labels. I would like to allow users some freedom to add 'user' labels for particular uses. Thanks
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@Mateusz Szuter 

 

+1 for

4) Task title could be in label color. But most important, on the schedule view, I'd love to have tasks colored as labelled. Work in progress colouring isn't necessary, as we have icon for it.

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@Joanna Parkhurst 

 

Was looking at the use of labels in conjunction with some "rules" - would like to define some rules that would change between labels similar to what can be done with Jira. Particularly wanting to designate a label based on when last updated, for example.