Add up to 25 embedded, editable labels to your tasks

[PlannerTeam]

Labels in Planner are visual cues, drawing attention to a particular set of tasks for a particular reason. For example, you might use labels to tag tasks with the same completion requirements, dependencies, or issues, and then filter your plan on those labels to zero-in on related tasks. In short, labels are a quick, visual way to categorize similar tasks.

But we’ve long heard that the current catalogue of labels (six total) isn’t enough; in fact, adding more labels to Planner is one of the very top asks on UserVoice. This update has been on our radar as long as yours, so we’re thrilled to announce that there are now 25 labels available in Tasks in Teams and Planner on all platforms and in most environments. (GCC availability is coming in March.)

Each of the 25 labels is a different color, and each can be edited with whatever text you’d like. More labels mean more options for getting a similar group of tasks done right: flagging more risks, signaling more reasons for a delay, prompting reviews from more people, and tagging more departments, to name a few.

We’re constantly chipping away at big and small asks alike from UserVoice, and invite you to submit your ideas for improving Planner and Tasks in Teams to that site. In the meantime, keep checking our Tech Community Blog to see which ask we address next.

[Harold van de Kamp]

Great to see this highly requested feature is released! For me, this is definitely enough for my daily work.

Our customers hit the previous limit quite often, therefore I'm curious how often they will hit the 25 labels limit.  

[Andy LUCE]

So helpful in Planner.  Was able to add "Blocked Business" and "Blocked IT" as two new lables, and then delete the Blocked bucket.  Now blocked work can remain in the correct bucket, but be labeled as blocked.  I could not find a way to move the colors I wanted (RED and ORANGE to draw attention) up behind the existing 6 colors.  I wanted the colors used to be at the top, so I don't have to scroll down to get the ones I want, and the yet to be defined to be grouped together.  Great change though, but if anyone finds a way to reorder the colors let me know.  

[Tracey11]

How can I sort the view in 'group by label' view better? I can't drag/drop alongside so end up with a bucket with 'no label' heading, then a bucket with 'pink' with no cards under then a few buckets with labels but in no order across that I can fathom e.g. A-Z or other... then 'blue' then more labelled buckets... in no order, then lots of the new (lovely!) colors.. 

Can the ability to drag/move the bucket labels be possible in label group view please?

[PetrKrenzelok]

Not only you can't sort your checklist, now you can't sort your colors. Those are unnecessary obstacles along the usability ....

[Karinalaosa]

Great!

Is it possible to show the 'add label' option on the 'create task' first screen? So that there is no extra click necessary? 

[Mark_Oberle]

Would love to have these colors visible on the calendar view.

[Deborah1835]

I have added this as a user voice but would like the labels to display if it has been edited with a title. Right now, they display in the color order requiring users to scroll through to find the appropriate label. This is not user-friendly.  https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/42917706-or...

[Pieter_2880]

This is great. It helps a lot. However, it seems as though there is also a possibility added in PowerAutomate to assign labels to a task you import from another 365tool (e.g. excell). However, it is utterly unclear how that works. Is there a place to find how that works?

[kerroj]

This is good but I like to use labels as a 'tag' to search for something. Many of our planner cards are related to a long list of minor projects, so I'm not so phased by colours but the number of label options. A card may only have one label but it might be one of many dozens. This is a feature of your major competitor in this space and it would be so good to have 'invisible' or grey labels with multiple variations? Thanks.

[bel-from-toyota]

Love the new labels which takes us to 25 in total, but I'd like the option to add more. I'm using a label for each project to manage an annual comms plan, and anticipate having approx. 70 projects this year. Additionally I use labels to group projects - it sounds messy but it works, as only some labels are visible at a time (when only a subset of projects are active at a time) but I need the labels to stay in place for long term reporting purposes. 100 labels would be fab. Thank you.

[meredithself]

It would be great to not limit the quantity of labels, (even if the colors are limited). We use Planner for managing discrete projects that are short duration (proposal management, one project may be a month) and can have a few dozen a year

[John_Morris31]

I have created a planner board through MS Project but I am unable to add a label to the cards created. 

[ByteSizeBI]

The Graph API for the plannerdetails technically has spots for 25 categories, but only categories 1-6 show up. The rest just show up as null even though there are more than 6 categories being used, and going into /appliedcategories will show boolean = true for category numbers over 6. Has this been looked into?

{

  "Plan": "Oud3wFwD20OLQ7kgpx-k6GQAGew0",

  "Cat 1": "Drilling",

  "Cat 2": "AP",

  "Cat 3": "Production",

  "Cat 4": "ESG",

  "Cat 5": "Water",

  "Cat 6": "Facilities",

  "Cat 7": null,

  "Cat 8": null,

  "Cat 9": null,

  "Cat 10": null,

  "Cat 11": null,

  "Cat 12": null,

  "Cat 13": null,

  "Cat 14": null,

  "Cat 15": null,

  "Cat 16": null,

  "Cat 17": null,

  "Cat 18": null,

  "Cat 19": null,

  "Cat 20": null,

  "Cat 21": null,

  "Cat 22": null,

  "Cat 23": null,

  "Cat 24": null,

  "Cat 25": null

}

[Lambojac]

It would be really helpful if you can limit the planner board to only labels that have been modified. There's also no way to sort the labels, and the order of labels in the drop-down do not match the order on the planner board. Overall, it's not very useful to use labels in our environment yet without this being customizable. 

[rbiguy]

What Bel from Toyota said... https://techcommunity.microsoft.com/t5/user/viewprofilepage/user-id/1079969

100 labels.  We have intricate cards with multiple things going on and we are out of labels!

[sbrassard]

I like this feature, however why limit the user to only 25 labels and why can't I specify my own color? Adding this as a feature should be really easy. Here is the story for you:

As a user I want the ability to create as many labels as I want, and choose the color I want by either using a simple color picker or using HTML color codes, so that I can filter and search for specific tasks by my own choice without limiting my ability to add however many labels I want with colors of my choosing.

Make this happen! :)

[Ulf Lundqvist]

We do also have the need of more than 25 labels. Working with large groups and different labels for tagging activities they actually are up for us. Please add more than 25 labels.

[ISack4570]

Please add the ability to add more than 25 Labels. We have a need for up to 50. 

[Katherine Weidner]

We want to group colored labels together as we have set them for categories. It doesn't allow for drag/drop to reorder them in the dropdown list, does it? Would be super helpful to have all those "taken" at the top and those with the color not assigned toward the bottom. 

[David]

It would be super useful to add some manageability to labels.  Sorting, ordering and assignment to the new task are all critical usability deficiencies at this time
I am building a list of 100 tasks and the deficiency is glaring in a feature which has been available over a year. 

[Danne_S]

We use labels to show what worker(s), and what subcontractor(s) are planned to do a specific task.
This works better for us than assigning a task to them. The reason is they do not work with planner.
So, unlimited number of labels (Colors may be the same on several if that is an issue) would be great.

[Maysarah]

.

[Ilena000]

Is there a way to create a primary, enterprise set of labels that can be shared across multiple project boards? For example, a color-coded set of departments that can be used across the organization?

[jason_eperson]

Dear Microsoft, please provide the full list of 25 color labels along with their HEX color values. Thank you.I could not find them anywhere. 
NOTE: I did my best to list them out below. HEX codes are likely not accurate as I simply used eye dropper to grab the colors.

1	Aqua	#C2E7E7
2	Blue	#d0e7f8
3	Bronze	#F1D9CC
4	Brown	#E2D1CB
5	Cranberry	#C50F1F
6	Dark blue	#003966
7	Dark gray	#394146
8	Dark green	#0B6A0B
9	Gray	#E5E4E3
10	Green	#DBEBC7
11	Lavender	#7160EB
12	Light blue	#3488C8
13	Light gray	#7A7574
14	Light green	#13A10E
15	Lime	#E2EFDA
16	Marigold	#EAA300
17	Orange	#DA3B01
18	Peach	#FF8C00
19	Pink	#FBDDF0
20	Plum	#77004D
21	Purple	#D8CCE7
22	Red	#E9C7CD
23	Silver	#EAEEEF
24	Teal	#00B7C3
25	Yellow	#F5EDCE

[Pascal1115]

I would be happy if more than 25 were possible.

[rachel_kong]

Honestly, it's comical that Microsoft originally thought 6 labels were enough, then bumped it up to 25. Fast forward to three years later and they still think 25 is enough. Hilarious.