Assign or designate a task "owner"

Iron Contributor

We could really use the ability to flag or designate a task assignee as the "owner" of the task.  Mainly for visibility, reporting, etc.  To take it a step further, it would be great if that user could have permissions that non-owners don't have -- like the ability to edit a due date, or other task details.  Thanks for listening! 

7 Replies
Thanks for sharing! Just so I understand you correctly, are you looking for owners and assignees and others (viewers of the task) to have different permission? Would it be helpful if task creators get notified of what their tasks are edited? It'd be great if you could help me understand the nature of the plan you have.
This makes sense in certain work flow and Planner set-ups. You could have "isPrimary" as the database column inside the Planner architecture. It is good info to digest in a more flat organization vs hierarchical organization.

@Si Meng: Mainly I'd like to be able to simply "designate" an assignee (or assignees) as the "owner"... in our world, this is the person "accountable" for the task; multiple people may work on it, but ultimately the task's completion is this person's responsibility, and we would like to be able to report on that for our various metrics. Allowing these users to have different permissions than the regular "assignees" would be icing on the cake... because then we could have better control over who can edit the details of a task -- most importantly the due date. Right now, anyone can edit a due date, and given there is no audit trail for that, we can't really have accurate reporting to tell us how we are meeting our initial completion goals.

And YES -- it would definitely be helpful if task creators were notified that their tasks were edited (and what edits were made). And if we could designate a task "owner" -- it would be best if they were notified, because in our world, the creator may simply be the administrator of the plan... and not really the person responsible for the task.

Hope that helps!

@DeannaPM

 

I think you should just go all-in and have a RASIC based id for those assigned to a task. It is being used for project management after all.

I too assign TASKS to my team that may include several colleagues, but would like to assign one person as the task owner with the others as contributors to the task. Yet to see this solved? Has it been?

@DeannaPM 

We have developed a nice work method with planner.

1. When the task is initiated I assign all people that should be aware of the task and maybe support it. This will send a notification email to all the assigned people.

2. In the task note I explicitly define the owner in the first line

3. In the second line I define all other people that should follow the task.

4. In order to receive task comments to you outlook inbox folder (not the group folder) you need to send at least one comment. We defined a rule that anyone listed as following the task (not the owner) should send a comment stating "Follow" and remove their name from the assigned list.

5. I use the label input to define the relevant manager for the task.

6. I might state specific names and dates in some of the work items. (I would like a better solution for this).

7. I use the due date to define a near future expected update.

8. If there is an ultimate completion date and milestone date I explicitly state them in the task notes.

 

See example of task note:

 

Owner: Jhon

Following: Ben, Sarah (please follow)

Final due date: 1/1/2024 (SW version release date)

 

Description:

Develope a solution for...

 

Do we know if there is any progress on this issue in the upcoming release of the new Planner?
This is much needed functionality to be able to share progress, discuss and collaborate on tasks easily and efficiently, and still have someone as responsible for a particular task.