Outlook - Host - Co-hosts

New Contributor

I have a coworker out of the office this week and I'm taking over her meetings. 


As she created the meetings I cannot - cancel them, email participants directly from the meeting, add relevant documents. 


Can a co-host feature be created? Or  a transfer of ownership?


It would not only help when people are out of the office but administrative roles.



3 Replies


Hi and Happy Monday to you.  

Outlook has calendar sharing capabilities. Before taking time away from the office, the calendar owner can share a calendar with editing access to a designated person and can easily remove the access on return.  
Since you didn't mention which Outlook product you are using, I provided instructions for Outlook for the web and Outlook Exchange. 

Outlook for the web:

  • Select Outlook Settings from the top menu then View All Outlook Settings.
  • Click on Calendar and Shared Calendar
  • @Select a calandar, select the proper you want to share
  • The Sharing and permission screen appears, enter the co-host's name and select Can Edit permission level


For Outlook Exchange, 

  • Click on File from the top menu and Options
  • Click on the Calendar Tab and scroll to Calendar Options
  • Click on Free/Business Options


  • Click on the Permission tab, then the Add button to enter the co-host's name
  • Complete the access levels

I hope this helps. 
Have a great day!

@Teresa_Cyrus Is it not possible to make someone else a co-host or co-owner for a single series ? 
In my case I do not want the co-host be able to see other meetings on my calendar - just the one that I am delegating. Is this achievable ? If yes, how ?

@kirankolli82 At this time, Microsoft Outlook does not offer a co-host or shared ownership on single calendar items.  It is a top request by many users including me.  :)

Ps: Please like or click on best responses. Thank you in advance.