Excel to vCard Converter: Effortless Contact Migration

Copper Contributor

Introduction: In the fast-paced digital age, managing and sharing contacts efficiently is crucial for personal and professional success. If you find yourself grappling with the hassle of manually inputting contacts or dealing with incompatible formats, fear not! Our comprehensive guide on Excel to VCard Converter is here to simplify the process and supercharge your contact management strategy.

Why Excel to VCard Conversion?

  1. Universal Compatibility:

    • VCard (VCF) is a standard format supported by most contact management applications and devices. Converting your contacts from Excel to vCard ensures seamless compatibility across platforms.
  2. Effortless Sharing:

    • Share your contacts effortlessly with colleagues, friends, or clients. VCards simplify the process of exchanging contact information and are universally recognized.
  3. Integration with Mobile Devices:

    • Import VCards directly into your smartphone's contact list. Say goodbye to tedious manual entries, and keep your contacts updated across all your devices.

Step-by-Step Guide: Excel to VCard Conversion

Step 1: Organize Your Excel Sheet

Ensure that your Excel spreadsheet is well-organized with separate columns for each contact detail, such as name, phone number, email, and address. This will streamline the conversion process.

Step 2: Save Excel as CSV (Comma-Separated Values)

  • Open your Excel file and choose "Save As."
  • Select the CSV (Comma delimited) option. This format is crucial for the smooth transition to VCard.

Step 3: Use a Converter Tool

  • There are various online tools and software available that facilitate free Excel to VCard converter software. Choose a reliable and secure tool that fits your requirements.
  • Some popular tools include "Excel to VCard Converter" "Opal-Convert VCF to CSV to VCF (vCard)" and many more.

Step 4: Configure Settings

  • Depending on the tool you choose, configure settings such as field mapping and encoding options. This step ensures that your VCards will accurately reflect the information from your Excel sheet.

Step 5: Start the Conversion Process

  • Initiate the conversion process and wait for the tool to generate VCards from your Excel data.

Step 6: Download or Save the VCards

  • Once the conversion is complete, download the VCards or save them to a location of your choice.

Best Practices and Tips

  1. Backup Your Data:

    • Before starting the conversion process, always create a backup of your Excel file to prevent data loss.
  2. Check VCard Compatibility:

    • Ensure that the VCards generated are compatible with the applications and devices you intend to use.
  3. Regularly Update Contacts:

    • Schedule regular updates to keep your contact list accurate and up-to-date.


Streamlining your contacts doesn't have to be a daunting task. By following this comprehensive guide to best Excel to vCard converter , you'll save time, reduce manual errors, and enhance the efficiency of your contact management workflow. Say goodbye to compatibility issues and hello to seamless sharing and integration across all your devices!

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  • Prepare Your Excel File:

    • Open your Excel file containing the contact information.
    • Ensure that the data is organized with separate columns for each piece of information, such as Name, Phone Number, Email, etc.
  • Save As CSV:

    • Save the Excel file as a CSV (Comma Separated Values) file.
    • Click on "File" > "Save As."
    • Choose "CSV (Comma delimited) (*.csv)" as the file format.
  • Open Notepad:

    • Open Notepad or any plain text editor.
  • Create vCard Structure:

    • Manually create a vCard structure for each contact. Here's a simple example for one contact:


FN:John Doe
EMAIL:email address removed for privacy reasons

  • Repeat for Each Contact:

    • Copy the vCard structure and paste it for each contact in your CSV file, adjusting the information accordingly.
  • Save as .vcf:

    • Save the Notepad file with a .vcf extension. For example, "contacts.vcf".
  • Import into Email Client:

    • Import the generated vCard file into your email client or address book. Different email clients may have different import options, so refer to the specific instructions of your email application.


Or you can try automated tool called Softaken Excel to VCard converter software

Without facing problems you can convert Excel files into vCard file format easily with GainTools Address Book Manager Tool. All Excel contacts is easily exportable to vCard format. It gives you a safe environment to migrate an Excel file contacts to vCard file. Free demo versions are available to users. It is possible to convert an Excel file to vCard file without having to install any supportive email client or other email software. This tool is compatible with all versions of Windows OS. It is capable of converting bulk contacts Excel files to vCard files. Download free GainTools Address Book Manager Tool to mange your contacts easily.

Converting Excel to VCF files enhances the contact management experience. VCF (vCard) files store contact information, facilitating easy transfer between devices and applications. This ensures seamless communication across platforms. The conversion simplifies data organization, reduces redundancy, and enhances compatibility.

Additionally, VCF files support diverse contact details, including names, numbers, and addresses, optimizing information storage. To proceed with the procedure you have to get help from SysTools Excel to VCF Converter because there is no reliable manual solution for this.



To convert your contacts from Excel to vCard format, try this software tool called Excel to VCF Converter. This is a powerful piece of software that can convert multiple files at once and supports all versions of vCard if you urgently need to convert XLS connections to a VCF file. This DailySoft Excel to VCF Converter program is unique and powerful. The software was developed by professionals to help users with any issues that arise when converting Excel to vCard. The Excel to vCard conversion tool allows you to convert XLS/XLSX Excel contact files to VCF files without converting to a single contact field.

I use this tool for around a month for all my contacts migrations, they support CSV format as well, or you can convert VCF to CSV/Excel as well , just sharing as this is a web based conversion and doesn't need any complex mappings they have some straightforward column names.
Hope this helps someone who is looking online converters.
Aconvert.com is also doing the same but conversiontab.com is doing at users device that in terms of privacy is preferred for me as a user.
If you want a simplified process to convert Excel contacts into VCF files should try the ToolsBaer Address Book Manager Tool is the best solution to convert Excel to vCard Converter and do effortless contact Migration. It is the best option for both expert and non-technical users since it features simple graphic interfaces that allow users to easily convert VCF files to Xls, PST, MSG, CSV, and NSF formats. This is a perfectly safe solution; consumers will not face any technical difficulties using this utility. Users can download this software for any version of Windows. This is the best solution to convert Excel to VCF format. This is the most suitable choice for both technical and non-technical people. Users can sample the free trial.

If you need to convert contacts from Excel to VCF, you can use its third-party solution, DataVare Address Book Converter software. Using this, you could quickly convert Excel files to Vcards. Excel to vCard Conversion supports all editions of Excel and VCF. It also offers live previews for all Excel files. With this program, users can quickly convert both a single Excel contact and several Excel contacts to Vcard contacts. To test it out and see whether it works for you, download the free trial version and get in touch with the technical support team.


How to convert contacts from Excel to Outlook?


  • After downloading the DataVare Address Book Converter Tool, install it on your PC.
  • Then select option - "Export to VCF" from given option
  • Make use of the Browse tab to add Excel files.
  • Decide where to save the created VCF files.
  • Select the Convert Now button to start the converting process.