Using OneNote for a Training Manual

%3CLINGO-SUB%20id%3D%22lingo-sub-5889%22%20slang%3D%22en-US%22%3EUsing%20OneNote%20for%20a%20Training%20Manual%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-5889%22%20slang%3D%22en-US%22%3E%3CP%3EI've%20created%20a%20CRM%20%26nbsp%3Btraining%20manual%20in%20a%20OneNote%20Notebook.%26nbsp%3B%20It's%20housed%20in%20a%20shared%20document%20library%20in%20SharePoint.%26nbsp%3B%20I%20have%20mostly%20screenshots%20and%20text%2C%20but%20also%20a%20couple%20of%20videos.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EWhen%20others%20open%20the%20Notebook%20they%20see%20the%20Author%20information%20(my%20name)%20for%20each%20section.%20I%20know%20I%20can%20turn%20this%20off%20in%20my%20dekstop%20application%2C%20but%20is%20there%20a%20way%20for%20me%20to%20turn%20it%20off%20for%20other%20viewers%3F%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-37884%22%20slang%3D%22en-US%22%3ERe%3A%20Using%20OneNote%20for%20a%20Training%20Manual%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-37884%22%20slang%3D%22en-US%22%3EI%20would%20re-publish%20the%20content%20in%20another%20type%20of%20document%20to%20remove%20the%20tags%20that%20are%20native%20and%20found%20in%20OneNote.%20Test%20it%20out%20and%20see%20if%20you%20exported%20a%20page%20as%20a%20Word%20Document%20or%20PDF%20if%20the%20content%20%2F%20videos%20would%20still%20work%20the%20same%3F%20This%20is%20because%20the%20point%20of%20sharing%20a%20Notebook%20on%20SharePoint%20is%20so%20others%20know%20who%20made%20edits%20within%20the%20notebook.%20In%20my%20opinion%20published%20content%20should%20be%20in%20a%20formal%20document%20rather%20than%20in%20a%20notebook.%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-33511%22%20slang%3D%22en-US%22%3ERe%3A%20Using%20OneNote%20for%20a%20Training%20Manual%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-33511%22%20slang%3D%22en-US%22%3EAny%20native%20path%20can%20do%20it%20instead%20of%20macro%3F%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-6047%22%20slang%3D%22en-US%22%3ERe%3A%20Using%20OneNote%20for%20a%20Training%20Manual%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-6047%22%20slang%3D%22en-US%22%3E%3CP%3EHi%20Lesly%2C%3C%2FP%3E%3CP%3EYou%20as%20the%20notebook%20owner%20can%20control%20whether%20other%20people%20are%20able%20to%20view%20authors'%20initials%20in%20your%20notebook%20by%20removing%20all%20author%20tags%20from%20a%20notebook.%20You%20can%20do%20this%20with%20this%20Onetastic%20macro%3A%20%3CA%20href%3D%22https%3A%2F%2Fgetonetastic.com%2Fmacroland%26amp%3Bid%3DCC226105EA694426BAB1223799A3A6F6%22%20target%3D%22_blank%22%20rel%3D%22nofollow%20noopener%20noreferrer%20noopener%20noreferrer%22%3Ehttps%3A%2F%2Fgetonetastic.com%2Fmacroland%26amp%3Bid%3DCC226105EA694426BAB1223799A3A6F6%3C%2FA%3E%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EBe%20aware%20that%20this%20is%20a%20permanent%2C%20destructive%20change.%20After%20you%20apply%20this%20macro%2C%20you%20can%20no%20longer%20see%20the%20original%20authors%20of%20the%20pages.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EI%20hope%20this%20helps.%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-5938%22%20slang%3D%22en-US%22%3ERe%3A%20Using%20OneNote%20for%20a%20Training%20Manual%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-5938%22%20slang%3D%22en-US%22%3E%3CP%3EHi%20Lesley%2C%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3Ei%20only%20could%20find%20this%3A%26nbsp%3B%3CA%20href%3D%22https%3A%2F%2Fsupport.office.com%2Fen-us%2Farticle%2FBasic-tasks-in-OneNote-Online-80b7e897-88df-49e7-8bfe-a3467a428da0%26nbsp%3B%22%20target%3D%22_blank%22%20rel%3D%22noopener%20noreferrer%20noopener%20noreferrer%22%3Ehttps%3A%2F%2Fsupport.office.com%2Fen-us%2Farticle%2FBasic-tasks-in-OneNote-Online-80b7e897-88df-49e7-8bfe-a3467a428da0%3C%2FA%3E%26nbsp%3B%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3Eso%20it%20should%20be%20possible%20please%20check%20it%20out.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EKr%2C%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EPaul%3C%2FP%3E%3C%2FLINGO-BODY%3E
Highlighted
Frequent Visitor

I've created a CRM  training manual in a OneNote Notebook.  It's housed in a shared document library in SharePoint.  I have mostly screenshots and text, but also a couple of videos.

 

When others open the Notebook they see the Author information (my name) for each section. I know I can turn this off in my dekstop application, but is there a way for me to turn it off for other viewers?

4 Replies
Highlighted

Hi Lesley,

 

i only could find this: https://support.office.com/en-us/article/Basic-tasks-in-OneNote-Online-80b7e897-88df-49e7-8bfe-a3467...

 

so it should be possible please check it out.

 

Kr,

 

Paul

Highlighted

Hi Lesly,

You as the notebook owner can control whether other people are able to view authors' initials in your notebook by removing all author tags from a notebook. You can do this with this Onetastic macro: https://getonetastic.com/macroland&id=CC226105EA694426BAB1223799A3A6F6

 

Be aware that this is a permanent, destructive change. After you apply this macro, you can no longer see the original authors of the pages.

 

I hope this helps.

Highlighted
Any native path can do it instead of macro?
Highlighted
I would re-publish the content in another type of document to remove the tags that are native and found in OneNote. Test it out and see if you exported a page as a Word Document or PDF if the content / videos would still work the same? This is because the point of sharing a Notebook on SharePoint is so others know who made edits within the notebook. In my opinion published content should be in a formal document rather than in a notebook.