What to do with decomissioned users onedrive

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Contributor

How are others handling an users onedrive once they leave the company?

 

I would like a way to move files from an old user to their manager not needed to download and upload the files, just move them across o365.

 

We are pushing to replace H: drives with onedrive but need this part of our decomission process.

 

Thanks,jb

5 Replies
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We actually use a third party software to move the data between OneDrives

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Hi can you please share what would be the thrid party software which you use?

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We use the default Microsoft way of setting access to the manager and we choose not to move data because we see it will only grow and sits there, instead of a manager who is asked to check someones data and save what needs to be saved.

 

In the AD we set a manager on all users.

 

When you delete a account, the manager receives an email and automaticaly gets access on the persons onedrive for (default 30 days (?!)but you can change this via powershell). 7 days before the definitive deletion the manager receives another email saying in 7 days the account will be deleted.

 

This way the manager is responsible of checking for relevant data and is able to download en store this content elsewhere. 

 

More info https://support.microsoft.com/en-us/help/3042522/onedrive-for-business-retention-and-deletion

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We use Sharegate

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We also do this with the managers being automatically notified - but we have found over time that the typical manager doesn't want all these files. They would rather have them go to someone else.